Executive Assistant to C-Suite | Project-Driven, Onsite

Fairlife, LLC; Chicago (IL); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Paid Time Off

Parental leave

401(k) matching

Wellness reimbursement

Employee Assistance Program (EAP)

Life insurance

Tuition reimbursement

Job summary

fairlife, LLC in Chicago, IL is seeking an Executive Assistant to provide high-level administrative support to the ELT. You will act as a project manager of people, coordinating meetings, supporting the executive’s teams, handling information requests, and planning events.

The ideal candidate has 5+ years of executive support experience in fast-paced environments, strong project management skills, and advanced Microsoft Office proficiency.

Qualifications

• Bachelor’s degree preferred or equivalent experience.
• 5+ years supporting top level executives in fast-paced, high-growth environments.
• Strong project management skills with experience coordinating complex events and initiatives.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel).
• Exceptional organizational skills and ability to manage multiple priorities under pressure.
• High level of discretion, professionalism, and judgment.
• Comfortable holding others accountable and influencing outcomes with tact.
• Flexible and adaptable to changing priorities and work styles.
• Ability to work primarily onsite with occasional travel.

Responsibilities

• Serve as a trusted business partner, managing time, priorities, and communication for the CEO, COO and VP PACS
• Help manage calendar and meeting discipline: schedule, confirm attendance, and escape when necessary to ensure participation.
• Coordinate logistics for meetings, events, and offsites (virtual and in-person), including catering, A/V, group activities and travel arrangements.
• Anticipate needs and act independently to resolve issues before they arise.
• Maintain strong follow-up routines with internal teams and external stakeholders.
• Partner with other Executive Assistants to align calendars and support cross-functional projects.
• Manage expense reports, coordinate invoices, memberships, registrations, and ad hoc projects with accuracy and timeliness.
• Build trust quickly with new stakeholders and maintain open communication.
• Identify opportunities to streamline processes and improve efficiency.

Skills

Executive support

Project management

Calendar management

Communication

Discretion

Organization

Multi-tasking

Travel coordination

Onsite work

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office (Outlook, PowerPoint, Excel)

Job description

fairlife, LLC in Chicago, IL is seeking an Executive Assistant to provide high-level administrative support to the ELT. You will act as a project manager of people, coordinating meetings, supporting the executive’s teams, handling information requests, and planning events.

The ideal candidate has 5+ years of executive support experience in fast-paced environments, strong project management skills, and advanced Microsoft Office proficiency.