Executive Assistant to C‑Suite Leaders — Onsite Travel

fairlife; Chicago (IL); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and vis

401(k) with employer match

Tuition reimbursement

Paid Time Off

Parental leave & adoption assistance

Job summary

fairlife, LLC in Chicago seeks an Executive Assistant to deliver high-level administrative support to the Executive Leadership Team. You will coordinate meetings, manage complex calendars, and handle a variety of projects and confidential information with tact and discretion.

The role requires 5+ years of executive support, strong project management, and expert MS Office skills. This onsite position includes up to 20% travel and a comprehensive benefits package.

Qualifications

• 5+ years supporting top-level executives in fast-paced environments.
• Strong project management skills for complex events and initiatives.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel).
• Exceptional organizational skills and ability to manage multiple priorities.

Responsibilities

• Serve as trusted business partner to CEO, COO and VP PACS.
• Manage calendar, meetings, and travel logistics to ensure participation.
• Coordinate logistics for meetings, events, and offsites (virtual and in-person).
• Anticipate needs and resolve issues independently.
• Maintain follow-up routines with internal teams and external stakeholders.
• Partner with other Executive Assistants to align calendars and support cross-functional projects.
• Handle expense reports, invoices, and registrations with accuracy.
• Build trusting relationships with stakeholders and communicate openly.
• Identify opportunities to streamline processes and improve efficiency.

Skills

Executive support

Project management

Calendar management

Stakeholder management

Communication

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

fairlife, LLC in Chicago seeks an Executive Assistant to deliver high-level administrative support to the Executive Leadership Team. You will coordinate meetings, manage complex calendars, and handle a variety of projects and confidential information with tact and discretion.

The role requires 5+ years of executive support, strong project management, and expert MS Office skills. This onsite position includes up to 20% travel and a comprehensive benefits package.