Executive Assistant

fairlife; Chicago (IL); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and vis

401(k) with employer match

Tuition reimbursement

Paid Time Off

Parental leave & adoption assistance

Job summary

fairlife, LLC in Chicago seeks an Executive Assistant to deliver high-level administrative support to the Executive Leadership Team. You will coordinate meetings, manage complex calendars, and handle a variety of projects and confidential information with tact and discretion.

The role requires 5+ years of executive support, strong project management, and expert MS Office skills. This onsite position includes up to 20% travel and a comprehensive benefits package.

Qualifications

• 5+ years supporting top-level executives in fast-paced environments.
• Strong project management skills for complex events and initiatives.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel).
• Exceptional organizational skills and ability to manage multiple priorities.

Responsibilities

• Serve as trusted business partner to CEO, COO and VP PACS.
• Manage calendar, meetings, and travel logistics to ensure participation.
• Coordinate logistics for meetings, events, and offsites (virtual and in-person).
• Anticipate needs and resolve issues independently.
• Maintain follow-up routines with internal teams and external stakeholders.
• Partner with other Executive Assistants to align calendars and support cross-functional projects.
• Handle expense reports, invoices, and registrations with accuracy.
• Build trusting relationships with stakeholders and communicate openly.
• Identify opportunities to streamline processes and improve efficiency.

Skills

Executive support

Project management

Calendar management

Stakeholder management

Communication

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers.

With over $3B in annual retail sales, fairlife’s portfolio of delicious, lactose-free, real dairy products includes: fairlife® ultra-filtered milk; Core Power® High Protein Shakes, a sports nutrition drink to support post-workout recovery; fairlife® nutrition plan™, a nutrition shake to support the journey to better health.

A wholly owned subsidiary of The Coca-Cola company, fairlife, LLC has been recognized by both Fast Company and Nielsen for its industry leading innovation.

To learn more about fairlife and its complete line of products, please visit fairlife.com .

Job Purpose

The Executive Assistant will provide high-level administrative support to fairlife, LLC’s Executive Leadership Team (ELT) by acting as a project manager of people: conducting meeting coordination, providing support to the executive’s functional team, handling information requests, managing business-related event planning and coordination, and performing a wide variety of other administrative functions. An ideal candidate is responsive, thoughtful, self-directed, positive, and can communicate effectively and efficiently.

Key Responsibilities

• Serve as a trusted business partner, managing time, priorities, and communication for the Chief Executive Officer (CEO),Chief Operating Officer (COO) and VP Public Affairs, Communications and Sustainability (PACS)
• Help manage calendar and meeting discipline: schedule, confirm attendance, and escape when necessary to ensure participation.
• Coordinate logistics for meetings, events, and offsites (virtual and in-person), including catering, A/V, group activities and travel arrangements.
• Anticipate needs and act independently to resolve issues before they arise.
• Maintain strong follow-up routines with internal teams and external stakeholders.
• Partner with other Executive Assistants to align calendars and support cross-functional projects.
• Manage expense reports, coordinate invoices, memberships, registrations, and ad hoc projects with accuracy and timeliness.
• Build trust quickly with new stakeholders and maintain open communication.
• Identify opportunities to streamline processes and improve efficiency.

What Success Looks Like

• Agile communicator who professionally and confidently engages with senior leaders and pushes through conflict.
• Attention to detail in scheduling, documentation, and follow-up.
• Proactive relationship builder who anticipates needs.
• Ability to project manage executive priorities, ensuring meetings happen and decisions move forward.

Qualifications

• Bachelor’s degree preferred or equivalent experience.
• 5+ years supporting top level executives in fast-paced, high-growth environments.
• Strong project management skills with experience coordinating complex events and initiatives.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel).
• Exceptional organizational skills and ability to manage multiple priorities under pressure.
• High level of discretion, professionalism, and judgment.
• Comfortable holding others accountable and influencing outcomes with tact.
• Flexible and adaptable to changing priorities and work styles.
• Ability to work primarily onsite with occasional travel.

Preferred Attributes

• Fearless communicator who thrives in dynamic environments.
• Skilled at anticipating needs and solving problems independently.
• Positive, resourceful, respectful and committed to building team culture.

how fairlife nourishes you:

At fairlife, we believe in better — and that includes how we support our people. We offer a comprehensive suite of benefits and wellbeing resources designed to support you physically, emotionally, socially, and financially, both in and out of work.

• Comprehensive medical, dental, and vision coverage, effective day one!
• Supplemental health plans (hospital indemnity, accident, and critical illness insurance)
• Paid Time Off to recharge and support work-life balance
• Paid parental leave & adoption assistance (up to $10,000)
• Parental support & family care benefits, including childcare resources and lactation support
• 401(k) to support retirement planning with up to 9% in employer match
• Wellness reimbursement (up to $500 for qualified wellbeing expenses)
• Employee Assistance Program (EAP) for emotional wellbeing and work-life support
• Company-paid life insurance and short-term disability
• Employer HSA funding (for HDHP participants)
• Tuition reimbursement (up to $10,000) and student loan repayment ($200/month)
• Learning & development programs to unlock your full potential
• Rewards & recognition, matching gifts, free product, and Business Resource Groups

fairlife’s nour!sh program is designed to meet you where you are — supporting your individual wellbeing journey while enabling you to do your best work every day.

reports to: VP, PACS

travel requirements: up to 20%

exempt/nonexempt: Exempt

*Base pay offered may vary depending on geography, job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered.

Base pay range:

$90,000 - $110,000 USD

fairlife, LLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All qualified applicants and employees will be given equal opportunity. Selection decisions are based on job-related factors.

In addition to its nondiscrimination commitment, the Company will also provide reasonable accommodation of qualified individuals with known disabilities unless doing so would impose an undue hardship on the Company. If you have a disability and would like to request accommodation in order to apply for a position with us, please email [e-mail] .

For Recruitment Agencies

At fairlife, we manage the majority of our hiring internally through our dedicated Talent Acquisition team, which is actively engaged in direct candidate sourcing. Most of our roles are filled through applications submitted via our careers site or through direct outreach by our team.

As our recruitment is primarily handled in-house, we work only occasionally with external agencies, and only those on our existing, pre-approved vendor list. At this time, we are not reviewing or expanding that list.

Unsolicited resumes or submissions from external agencies not authorized by our Talent Acquisition team will be considered direct candidate applications. As such, fairlife will not assume responsibility for any placement fees associated with these submissions.