Executive Assistant to CEO

The Equus Group; Chicago (IL); On-site; USD 68,000 - 90,000; Full time

Job summary

The Equus Group, a Chicago-based investment firm, seeks an experienced Executive Assistant to support the CEO. The role requires at least five years of administrative experience, a bachelor’s degree, and a demonstrated ability to thrive in a fast-paced financial environment.

Expect to manage calendars, travel, meetings, reports and correspondence; handle confidential information; and coordinate budgets and expenses.

Qualifications

• Minimum 5 years supporting senior executives.
• Advanced proficiency in Microsoft Office.
• Excellent written and verbal communication.
• Strong attention to detail and confidentiality.
• Able to manage multiple priorities and budgets.

Responsibilities

• Support CEO with special projects and research.
• Schedule travel, meetings, events, and calendar management.
• Prepare and format reports, presentations, and correspondence.
• Manage office expenses and adhere to budgets.
• Handle inbound communications with prioritization and professionalism.
• Lead ad hoc projects independently and meet deadlines.

Skills

Executive support

Communication

Discretion

Project coordination

Self-starter

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Top-tier investment firm based in Chicago is currently seeking an experienced Executive Assistant to support the CEO. This individual must have a minimum of five years of experience providing administrative support, preferably within the financial services industry. A bachelor’s degree and proven record of academic success is also required. The ideal candidate will be a self-starter, flexible to tackle a variety of ever-changing day-to-day tasks, and thrive in a fast-paced, dynamic working environment.

Key Responsibilities:

• Provide exemplary support to the CEO, including the ability to handle special projects and research.
• Schedule and manage all activities such as executive appointments, travel arrangements, internal and external business meetings, client or third-party appointments, conferences, and general office events.
• Draft, format, edit, and finalize reports, presentations and correspondence with keen attention to detail (extensive experience with Microsoft Excel, Word and PowerPoint ideal).
• Manage all expenses for the office while adhering to monthly/annual budget including but not limited to review of expense reports, coordination of approval process, and processing of invoices.
• Prioritize and articulately handle all inbound communications (phone, email, mail) with an ability to prioritize and resolve critical issues.
• Ability to lead special projects on an ad hoc basis, working independently and adhering to strict deadlines.

Qualifications:

• Five plus years of experience supporting a large team or senior level executive preferred
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent written and verbal communication skills; comfort interacting with all levels of professionals
• Possess keen attention to detail and ability to edit one's own work as well as the work of others with a high degree of accuracy.
• Maintain discretion and confidentiality at all times
• Ability to influence and persuade various internal and external constituents to drive projects to completion

The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.