Executive Assistant, Chicago, IL (Hybrid) Temporary

The Larko Group; Chicago (IL); Hybrid; USD 40,000 - 57,000; Part time

Job summary

The Larko Group is seeking an Executive Assistant for a Chicago, IL, hybrid, temporary position. You will support leadership by managing calendars, travel, and confidential tasks, while coordinating meetings and reporting to multiple stakeholders.

Ideal candidates will have a Bachelor's degree with 3–5 years of executive support experience and strong MS Office skills, plus excellent written communication and multitasking ability.

Qualifications

• Bachelor’s degree with 3–5 years of experience supporting executive leadership.
• Strong PC skills including MS Outlook, Word, Excel and PowerPoint.
• Excellent written communication and the ability to manage confidential information.

Responsibilities

• Manage calendars, scheduling, travel arrangements, itineraries, and meeting logistics.
• Prepare and process expense reports and handle confidential correspondence with discretion.
• Serve as a point of contact for internal teams and external partners with clear communication.
• Organize meetings, prepare agendas, coordinate tech needs, and distribute materials.
• Maintain accurate records, contracts, reports, and other administrative files.
• Generate and run reports, support data gathering for projects and analysis.
• Coordinate planning for leadership or board meetings and provide team coverage.

Skills

Communication

Writing skills

Multitasking

Education

Bachelor's degree with 3-5 years experience

Tools

MS Outlook

MS Word

MS Excel

PowerPoint

Job description

Executive Assistant, Chicago, IL (Hybrid) Temporary

Our client is an outstanding consulting firm where you will bring structure, sound judgment, enthusiasm, and flexibility. The firm offers a collaborative culture, a hybrid work schedule, and the opportunity to learn and grow. Your focus will include interaction with leadership, both internally and externally. The selected candidate will be expected to independently execute projects, from conception to completion, and handle a wide variety of activities and confidential matters with discretion.

Responsibilities

• Manage calendars, scheduling, travel arrangements, itineraries, and meeting logistics.
• Prepare and process expense reports and handle confidential correspondence and documents with discretion.
• Serve as a point of contact for internal teams and external partners, ensuring clear and timely communication.
• Research, prioritize, and follow up on incoming requests, issues, and inquiries to determine the appropriate action or response.
• Organize and support meetings and committee discussions, including preparing agendas, coordinating technology needs, and distributing materials.
• Maintain accurate records and documentation, including contracts, reports, and other administrative files.
• Generate and run reports as needed and assist with gathering information or supporting data for projects and analysis.
• Coordinate planning and logistics for recurring leadership or board meetings.
• Partner closely with other administrative team members to provide seamless coverage and support.
• Perform additional administrative or project-based tasks to support the broader team.

Ideal Experience

• Bachelor’s degree with 3-5 years of experience supporting executive leadership.
• Strong PC skills -MS Outlook, Word, Excel, and PowerPoint.
• Effective communication with outstanding writing skills.
• Advanced ability to organize, prioritize, multitask, and manage competing priorities.
• Tact and good judgment in confidential situations, and proven experience interacting with senior management.

Up to $35 per hour (based on experience)