Executive Assistant to C-Suite & Board

Manpower, Inc.; San Jose (CA); On-site; USD 69,000 - 83,000; Full time

Benefits offered by this job

Medical and Prescription Drug Plans

Dental Plan

Supplemental Life Insurance

Short Term Disability Insurance

401(k)

Job summary

Manpower, Inc. is seeking an Executive Assistant in San Jose, CA to join the Executive Support team supporting Commercial Vice-Presidents.

The role focuses on meticulous calendar management, confidential handling of sensitive information, and coordinating complex schedules across time zones. Responsibilities include arranging domestic and international travel, coordinating meetings with C-level executives and Board members, and producing presentations and meeting materials.

Qualifications

• Minimum 10 years of Executive Assistant experience supporting Vice-Presidents.
• Ability to multi-task and prioritize workload while communicating clearly and succinctly.
• Direct communication style—ask for clarification, guidance, and opinions when needed to ensure work is on-time and on-target.
• Deep knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint), videoconferencing tools, and the ability to quickly learn new technologies.
• Understanding of MS SharePoint, MS Teams, Oracle, ADP, and Workday is an added advantage.

Responsibilities

• Manage complex calendars and scheduling internal and external meetings.
• Coordinate logistics for meetings, conferences, and events, and prepare presentations and materials.
• Arrange domestic and international travel.
• Interact with C-level executives and Board members for committee meetings and other interactions.
• Handle confidential business details and department purchases on the company credit card, with monthly reconciliation.

Skills

Calendar management

Executive support

MS Office Suite

Videoconferencing tools

Project management

Communication skills

Tools

MS SharePoint

MS Teams

Oracle

ADP

Workday

Job description

Manpower, Inc. is seeking an Executive Assistant in San Jose, CA to join the Executive Support team supporting Commercial Vice-Presidents.

The role focuses on meticulous calendar management, confidential handling of sensitive information, and coordinating complex schedules across time zones. Responsibilities include arranging domestic and international travel, coordinating meetings with C-level executives and Board members, and producing presentations and meeting materials.