Senior Executive Assistant — Calendar & Ops Pro (Bay Area)

Ultimate Staffing; San Jose (CA); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Collaborative team environment

Multiple Bay Area locations

Job summary

Ultimate Staffing is seeking an Executive Assistant in San Jose, CA to support executive leadership with scheduling, travel, meetings, and communications. You will manage calendars, correspondence, reports, and confidential records, while tracking operations metrics and preparing reports and presentations.

The role requires 4+ years of executive-level support, strong calendar management, meticulous note-taking, and excellent communication.

Qualifications

• 4+ years of executive level support.
• High volume calendaring, scheduling, email and phone experience.
• Experience taking detailed meeting notes and presenting to leadership.
• Excellent communication and organizational abilities.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Support executive leadership with scheduling, travel, meetings, and communications.
• Manage calendars, correspondence, reports, and confidential records.
• Track operations metrics and prepare reports and presentations.
• Conduct research, support special projects, and coordinate across departments.
• Help identify process improvements and solve operational challenges.
• Work occasional overtime and a flexible schedule as needed.

Skills

Executive support

Calendar management

Note-taking

Communication

Multi-tasking

Job description

Ultimate Staffing is seeking an Executive Assistant in San Jose, CA to support executive leadership with scheduling, travel, meetings, and communications. You will manage calendars, correspondence, reports, and confidential records, while tracking operations metrics and preparing reports and presentations.

The role requires 4+ years of executive-level support, strong calendar management, meticulous note-taking, and excellent communication.