Executive Assistant

Manpower, Inc.; San Jose (CA); On-site; USD 69,000 - 83,000; Full time

Benefits offered by this job

Medical and Prescription Drug Plans

Dental Plan

Supplemental Life Insurance

Short Term Disability Insurance

401(k)

Job summary

Manpower, Inc. is seeking an Executive Assistant in San Jose, CA to join the Executive Support team supporting Commercial Vice-Presidents.

The role focuses on meticulous calendar management, confidential handling of sensitive information, and coordinating complex schedules across time zones. Responsibilities include arranging domestic and international travel, coordinating meetings with C-level executives and Board members, and producing presentations and meeting materials.

Qualifications

• Minimum 10 years of Executive Assistant experience supporting Vice-Presidents.
• Ability to multi-task and prioritize workload while communicating clearly and succinctly.
• Direct communication style—ask for clarification, guidance, and opinions when needed to ensure work is on-time and on-target.
• Deep knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint), videoconferencing tools, and the ability to quickly learn new technologies.
• Understanding of MS SharePoint, MS Teams, Oracle, ADP, and Workday is an added advantage.

Responsibilities

• Manage complex calendars and scheduling internal and external meetings.
• Coordinate logistics for meetings, conferences, and events, and prepare presentations and materials.
• Arrange domestic and international travel.
• Interact with C-level executives and Board members for committee meetings and other interactions.
• Handle confidential business details and department purchases on the company credit card, with monthly reconciliation.

Skills

Calendar management

Executive support

MS Office Suite

Videoconferencing tools

Project management

Communication skills

Tools

MS SharePoint

MS Teams

Oracle

ADP

Workday

Job description

Our client, a fast-paced commercial organization is seeking an Executive Assistant to join their team. As an Executive Assistant, you will be part of the Executive Support team supporting Commercial Vice-Presidents. The ideal candidate will have strong calendar management, excellent judgment in coordinating complex schedules, and the ability to handle confidential, time-sensitive details with precision—aligning successfully in the organization. "BEJOBS"

Job Title: Executive Assistant

Location: San Jose, CA

Pay Range: $50-60/hour

Shift: Monday-Friday 8am-5:30pm

What's the Job?

• Manage complex calendars and take charge of scheduling internal and external meetings, using insight and exercising judgment as needed.
• Coordinate logistics for customer meetings, conferences, and events, and assist with the preparation of customer presentations, briefings, reports, and meeting materials.
• Arrange domestic and international travel, ensuring maximum time efficiency and effectiveness.
• Interact with C-level executives and Board members to coordinate committee meetings and other business-critical interactions.
• Handle business details of a highly confidential and critical nature, including managing department purchases on the company credit card and reconciling monthly spending.

What's Needed?

• Minimum 10 years of Executive Assistant experience supporting Vice-Presidents, preferably in a Sales/Marketing environment.
• Ability to multi-task and prioritize workload while communicating clearly and succinctly relative to needs, questions, goals, and deliverables.
• Direct communication style—ask for clarification, guidance, and opinions when needed to ensure work is on-time and on-target.
• Deep knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint), videoconferencing tools, and the ability to quickly learn new technologies; understanding of MS SharePoint, MS Teams, Oracle, ADP, and Workday is an added advantage.
• Strong project management skills to prioritize work, balance multiple work streams, resolve issues independently, and demonstrate exceptional ethical standards and good judgment.

What's in it for me?

• Opportunity to support Commercial Vice-Presidents and contribute directly to customer-facing and executive-level outcomes.
• Role centered on organization, communication, and confidentiality—where your judgment and attention to detail truly matter.
• Hands-on experience coordinating travel, meetings, and high-stakes business interactions with executives and Board members.
• Collaborative environment with backup support responsibilities across the administrative team.
• Clear expectations for reliability and accessibility during normal working hours and as required during off hours.

Upon completion of waiting period associates are eligible for:

• Medical and Prescription Drug Plans
• Dental Plan
• Supplemental Life Insurance
• Short Term Disability Insurance
• 401(k)

About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells.

Manpower® is a global leader in contingent staffing and permanent resourcing, providing companies with strategic and operational flexibility and creating talent at scale. Our specialized recruiting teams assess and guide talent into meaningful, sustainable employment, while our PowerSuite technology enables deeper insight and smarter matching, helping candidates find opportunities that align with their strengths, experience, and career goals.

In this constantly shifting world, our flexible workforce solutions provide companies with the business agility needed to succeed. Manpower is part of the ManpowerGroup® (NYSE: MAN) family of brands, which also includes Experis, Talent Solutions and Jefferson Wells. For more information about Manpower, follow us on LinkedIn, Facebook, X and Instagram.