Executive Assistant to C-Suite | Calendar & Project Maestro

City Wide Maintenance; Lenexa (KS); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

401k plan

Job summary

City Wide Franchise is seeking an Executive Administrative professional to provide comprehensive executive support to the CEO, President, and CFO. The role coordinates cross‑department work, tracks projects, and ensures follow‑through on decisions in a fast‑paced environment.

You will manage calendars, draft communications, arrange travel, and maintain records with discretion and attention to detail. Strong prioritization and independent work style are essential.

Qualifications

• Bachelor’s degree required.
• 2–4 years of relevant experience.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to work independently and manage changing priorities.
• Discretion with confidential information.

Responsibilities

• Manage executive Outlook email, calendars, tasks, and contacts; draft correspondence and schedule appointments.
• Coordinate CEO, President, and CFO calendars; resolve conflicts and prep for meetings.
• Arrange executive meetings, agendas, materials, logistics, and reminders.
• Arrange business travel; handle transportation, accommodations, itineraries.
• Screen calls and correspondence with discretion; route requests appropriately.
• Organize and maintain electronic records, board materials, and documents.
• Process credit card statements and expense reports with supporting docs.

Skills

Organizational skills

Written & verbal communication

Multitasking

Discretion & judgment

Relationship management

Education

Bachelor’s Degree

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

City Wide Franchise is seeking an Executive Administrative professional to provide comprehensive executive support to the CEO, President, and CFO. The role coordinates cross‑department work, tracks projects, and ensures follow‑through on decisions in a fast‑paced environment.

You will manage calendars, draft communications, arrange travel, and maintain records with discretion and attention to detail. Strong prioritization and independent work style are essential.