Executive Assistant to a C-Suite Executive

Oakleaf Partnership; New York (NY); Vor Ort; USD 90.000 - 130.000; Vollzeit

Zusammenfassung

Oakleaf Partnership is conducting a confidential search for an experienced Executive Assistant to support a C-Suite Executive and senior leadership. The role demands an organized, discreet professional who excels in a fast-paced corporate environment and can manage calendars, travel, meetings, and high-level presentations.

The ideal candidate will bring 10+ years of EA experience, exceptional communication, and a proven ability to handle multiple priorities with poise and accuracy, supporting a

Qualifikationen

• 10+ years of Executive Assistant experience supporting C-Suite executives.
• Experience in a fast-paced, high-performance corporate environment.
• Proven ability to manage multiple priorities under pressure.
• Exceptional attention to detail and follow-through.
• Strong written and verbal communication skills.
• Advanced proficiency with Microsoft Office, particularly Outlook, PowerPoint, and Word.
• Demonstrated experience creating and refining executive-level presentations and documents.
• Strong business judgment, discretion, and professionalism.
• Ability to work independently while exercising sound decision-making.
• Experience from a well-known, highly respected organization is strongly preferred.

Aufgaben

• Provide comprehensive administrative support to the C-Suite Leader and senior executives.
• Manage intricate and constantly evolving calendars across multiple stakeholders.
• Coordinate domestic and international travel arrangements, including detailed itineraries and logistics.
• Organize and support executive meetings, leadership meetings, and special events.
• Prepare, edit, format, proofread, print, and distribute presentations, reports, and business correspondence.
• Ensure all presentation materials and meeting documents are produced with exceptional accuracy and attention to detail.
• Coordinate meeting logistics, conference rooms, catering, and executive events.
• Handle expense reports and related administrative functions.
• Serve as a professional point of contact for internal and external stakeholders.
• Anticipate executive needs and proactively resolve issues before they arise.
• Assist with ad hoc requests, including office support, meeting preparation, and occasional lunch or errand coordination.
• Maintain absolute confidentiality when handling sensitive business information.

Kenntnisse

Executive support

Calendar management

Travel coordination

Presentations

Stakeholder management

Discretion

Communication

MS Office

Tools

Microsoft Office

Outlook

PowerPoint

Word

Jobbeschreibung

We are conducting a confidential search on behalf of a highly successful, prestigious organization seeking an experienced Executive Assistant to support a C-Suite Executive and select members of the senior leadership team.

This is an outstanding opportunity for a polished, resourceful, and highly organized professional who thrives in a fast-paced, high-expectation environment. The successful candidate will serve as a trusted partner to executive leadership, managing complex priorities while ensuring the seamless operation of the executive office.

The ideal individual is service-oriented, detail-focused, and accustomed to supporting demanding executives with professionalism, discretion, and a proactive mindset. Experience within complex corporate environments is strongly preferred, along with exposure to senior-level stakeholders and competing priorities.

Key Responsibilities

• Provide comprehensive administrative support to the C-Suite Leader and senior executives
• Manage intricate and constantly evolving calendars across multiple stakeholders
• Coordinate domestic and international travel arrangements, including detailed itineraries and logistics
• Organize and support executive meetings, leadership meetings, and special events
• Prepare, edit, format, proofread, print, and distribute presentations, reports, and business correspondence
• Ensure all presentation materials and meeting documents are produced with exceptional accuracy and attention to detail
• Coordinate meeting logistics, conference rooms, catering, and executive events
• Handle expense reports and related administrative functions
• Serve as a professional point of contact for internal and external stakeholders
• Anticipate executive needs and proactively resolve issues before they arise
• Assist with ad hoc requests, including office support, meeting preparation, and occasional lunch or errand coordination
• Maintain absolute confidentiality when handling sensitive business information

Qualifications

• 10+ years of Executive Assistant experience supporting C-Suite executives
• Experience in a fast-paced, high-performance corporate environment
• Proven ability to manage multiple priorities while remaining organized and composed under pressure
• Exceptional attention to detail and follow-through
• Strong written and verbal communication skills
• Advanced proficiency with Microsoft Office, particularly Outlook, PowerPoint, and Word
• Demonstrated experience creating and refining executive-level presentations and documents
• Strong business judgment, discretion, and professionalism
• Ability to work independently while exercising sound decision-making
• Experience from a well-known, highly respected organization is strongly preferred