Executive Assistant to Academic Affairs VC

FIRSTNET GLOBAL LLC; Houston (TX); Presencial; USD 60.000 - 90.000; Jornada completa

Descripción de la vacante

FIRSTNET GLOBAL LLC in Houston, TX seeks an Executive Assistant to the Vice Chancellor Academic Affairs. You will manage an extremely active calendar, prepare confidential correspondence, and arrange complex travel plans to support senior leadership.

You will act as a gatekeeper, coordinate internal and external communications, handle sensitive issues with discretion, and monitor commitments and deadlines while delivering high-quality results and exceptional service.

Formación

• Excellent verbal and written communication.
• Excellent organizational skills with attention to detail.
• Strong interpersonal skills to build relationships with staff, board members and external partners.
• Discretion with confidential information and ability to handle sensitive matters.
• Ability to manage multiple projects and meet deadlines.
• Proactive problem solving and decision making.

Responsabilidades

• Completes a broad variety of administrative tasks for the VC Academic Affairs, including managing an extremely active calendar; handling expense reports; composing confidential correspondence; arranging detailed travel plans; and preparing documents for travel-related meetings.
• Plans and coordinates the VC Academic Affairs' schedule, acting as gatekeeper for direct access to the VC's time and office.
• Communicates directly on behalf of the VC with internal and external stakeholders on System Office initiatives.
• Researches and prioritizes incoming issues for the VC, determining appropriate actions and responses.
• Provides a communication bridge between the VC's office and internal constituents, maintaining credibility and trust.
• Keeps the VC well informed of upcoming commitments and responsibilities; follows up appropriately.
• Completes deliverables such as drafting letters and correspondence to facilitate the VC's work.
• Prioritizes conflicting needs; handles matters expeditiously and follows through on projects under deadlines.
• Monitors budget expenditures for the Office of Academic Affairs.
• Performs related duties as assigned.

Conocimientos

Calendar management

Communications

Discretion

Travel planning

Budget monitoring

Problem solving

Time management

Meet deadlines

Team player

Customer service

Herramientas

Microsoft Office

Calendar software

Descripción del empleo

FIRSTNET GLOBAL LLC in Houston, TX seeks an Executive Assistant to the Vice Chancellor Academic Affairs. You will manage an extremely active calendar, prepare confidential correspondence, and arrange complex travel plans to support senior leadership.

You will act as a gatekeeper, coordinate internal and external communications, handle sensitive issues with discretion, and monitor commitments and deadlines while delivering high-quality results and exceptional service.