Executive Assistant - Academic Affairs (11/16/2026 to 02/01/2027)

Houston Dose; Houston (TX); Presencial; USD 60.000 - 90.000; Jornada completa

Descripción de la vacante

LATAVCO seeks an Executive Assistant to the Vice Chancellor for Academic Affairs in North Houston, TX. The role requires managing a demanding calendar, preparing confidential correspondence, coordinating travel, and drafting documents to support the VC’s priorities.

The successful candidate will act as gatekeeper, maintain critical relationships, monitor budgets, and ensure timely execution of deliverables in a fast-paced environment.

Formación

• Manage an extremely active calendar and prepare correspondence.
• Coordinate travel plans and agendas.
• Draft letters and assist with confidential information.

Responsabilidades

• Maintain calendar and arrange complex travel.
• Draft letters and support confidential communications for the VC Academic Affairs.
• Prioritize tasks and manage deadlines with proactive follow-through.

Conocimientos

Calendar management

Executive support

Budget monitoring

Communication skills

Herramientas

Microsoft Office

Descripción del empleo

LATAVCO (Prime Vendor) is seeking a qualified candidate resume to submit to our higher educational client for an Executive Assistant - Academic Affairs (Vice Chancellor) for their North Houston, Texas location. Days & Times of Temp Employment 40 hours per week

ESSENTIAL JOB FUNCTIONS:

Completes a broad variety of administrative tasks for the VC Academic Affairs including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings .

Plans, coordinates, and ensures the VC Academic Affairs' schedule is followed and respected; provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the VC Academic Affairs' time and office . Communicates directly, and on behalf of the VC Academic Affairs internally and externally on matters related to team's initiatives .

Researches, prioritizes, and follows up on incoming issues and concerns addressed to the VC Academic Affairs, including those of a sensitive or confidential nature; determines appropriate course of action, referral, or response . Provides a bridge for smooth communication between the VC Academic Affairs' office and internal constituents, demonstrating leadership to maintain credibility, trust, and support .

Works closely and effectively with the VC Academic Affairs to keep them well informed of upcoming commitments and responsibilities, following up appropriately . Successfully completes critical aspects of deliverables with a hands-on approach, including drafting letters, correspondence, and other tasks that facilitate the VC Academic Affairs . Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures .

Monitors budget expenditures for the Team

KNOWLEDGE, SKILLS, AND ABILITIES:

Excellent verbal and written communication . Excellent organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail . Very strong interpersonal skills and the ability to build relationships with staff, board members and, external partners .

Demonstrated proactive approaches to problem-solving with strong decision-making capability . Emotional maturity . Highly resourceful team-player, with the ability to also be extremely effective independently . Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response .

Demonstrated ability to achieve high performance goals . Proficiency with Microsoft Office products