Vice Chancellor Academic Affairs at Houston TX / Locals Only

FIRSTNET GLOBAL LLC; Houston (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

FIRSTNET GLOBAL LLC in Houston, TX seeks an Executive Assistant to the Vice Chancellor Academic Affairs. You will manage an extremely active calendar, prepare confidential correspondence, and arrange complex travel plans to support senior leadership.

You will act as a gatekeeper, coordinate internal and external communications, handle sensitive issues with discretion, and monitor commitments and deadlines while delivering high-quality results and exceptional service.

Qualifications

• Excellent verbal and written communication.
• Excellent organizational skills with attention to detail.
• Strong interpersonal skills to build relationships with staff, board members and external partners.
• Discretion with confidential information and ability to handle sensitive matters.
• Ability to manage multiple projects and meet deadlines.
• Proactive problem solving and decision making.

Responsibilities

• Completes a broad variety of administrative tasks for the VC Academic Affairs, including managing an extremely active calendar; handling expense reports; composing confidential correspondence; arranging detailed travel plans; and preparing documents for travel-related meetings.
• Plans and coordinates the VC Academic Affairs' schedule, acting as gatekeeper for direct access to the VC's time and office.
• Communicates directly on behalf of the VC with internal and external stakeholders on System Office initiatives.
• Researches and prioritizes incoming issues for the VC, determining appropriate actions and responses.
• Provides a communication bridge between the VC's office and internal constituents, maintaining credibility and trust.
• Keeps the VC well informed of upcoming commitments and responsibilities; follows up appropriately.
• Completes deliverables such as drafting letters and correspondence to facilitate the VC's work.
• Prioritizes conflicting needs; handles matters expeditiously and follows through on projects under deadlines.
• Monitors budget expenditures for the Office of Academic Affairs.
• Performs related duties as assigned.

Skills

Calendar management

Communications

Discretion

Travel planning

Budget monitoring

Problem solving

Time management

Meet deadlines

Team player

Customer service

Tools

Microsoft Office

Calendar software

Job description

Benefits:

• Competitive salary

Executive Assistance Vice Chancellor Academic Affairs

Houston, TX. Need Locals Only.

ESSENTIAL JOB FUNCTIONS:

1. Completes a broad variety of administrative tasks for the VC Academic Affairs including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
2. Plans, coordinates, and ensures the VC Academic Affairs' schedule is followed and respected; provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the VC Academic Affairs' time and office
3. Communicates directly, and on behalf of the VC Academic Affairs internally and externally on matters related to System Office initiatives
4. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the VC Academic Affairs, including those of a sensitive or confidential nature; determines appropriate course of action, referral, or response
5. Provides a bridge for smooth communication between the VC Academic Affairs' office and internal constituents, demonstrating leadership to maintain credibility, trust, and support
6. Works closely and effectively with the VC Academic Affairs to keep them well informed of upcoming commitments and responsibilities, following up appropriately
7. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting letters, correspondence, and other tasks that facilitate the VC Academic Affairs
8. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
9. Monitors budget expenditures for the Office of Academic Affairs
10. Responsible for other reasonably, related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent verbal and written communication
• Excellent organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with staff, board members and, external partners
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response
• Demonstrated ability to achieve high performance goals
• Proficiency with Microsoft Office products
• Ability to effectively plan and manage multiple projects
• Ability to handle highly sensitive information with absolute confidentiality and professionalism
• Ability to work under pressure and meet deadlines while continuing to present a positive attitude, patience, poise, and a good sense of humor
• Ability to work flexible office hours to meet the needs of the position