Senior Executive Assistant to University Leadership

University of Houston; Houston (TX); On-site; USD 57,000 - 65,000; Full time

Job summary

University of Houston is seeking an experienced administrative professional to coordinate and manage the daily schedule of a university executive. This role supports a Vice Chancellor/Vice President or equivalent, interacting with staff, administrators, alumni, students and officials across campus.

The position requires five years of relevant experience, a 4-year degree, and proficiency with the Microsoft Office Suite.

Qualifications

• Requires a formal, directly job-related 4 year degree.
• Minimum five years of directly job-related experience.
• Ability to coordinate executive-level schedules and travel.
• Proficiency in Microsoft Office Suite.
• Discretion and handling of confidential information.

Responsibilities

• Coordinates and manages the daily schedule of the university executive with internal and external parties, which includes staff, university administrators, alumni, students, Board of Regents, government officials and community leaders.
• Maintains appointment/meeting schedule and calendar.
• Makes travel arrangements, screens all incoming telephone calls, and sorts and prioritizes mail.
• Drafts routine responses to correspondence as needed.
• Functionally supervises projects in the office of the executive.
• Collects and prepares information for use in discussions and meetings with executive staff members and outside individuals.
• May supervise secretarial and clerical staff in the office.
• Performs other job-related duties as assigned.

Skills

Initiative

Problem solving

Judgment

Critical thinking

Adaptability

Education

Bachelor's degree

Tools

Microsoft Office

Job description

University of Houston is seeking an experienced administrative professional to coordinate and manage the daily schedule of a university executive. This role supports a Vice Chancellor/Vice President or equivalent, interacting with staff, administrators, alumni, students and officials across campus.

The position requires five years of relevant experience, a 4-year degree, and proficiency with the Microsoft Office Suite.