Executive Support Lead to Four VPs – Remote

Sumitomo Pharma; Augusta (ME); Hybrid; USD 72.000 - 90.000; Vollzeit

Zusammenfassung

Sumitomo Pharma America, Inc. is seeking anAdministrative Assistant to provide high‑level support to four Vice Presidents in the R&D Oncology group.

The role is remote with monthly on‑site time near Marlborough, MA, and requires proactive organization, confidentiality, and efficiency in a fast‑paced pharmaceutical environment. The ideal candidate will coordinate complex calendars, handle domestic and international travel, manage expense reporting, and assist in meetings and special projects

Qualifikationen

• 3–5+ years of administrative support experience, preferably in pharma/healthcare.
• Experience supporting multiple leaders simultaneously.
• Strong proficiency with Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).
• Exceptional organizational skills and ability to prioritize demands.
• Excellent written and verbal communication; confidentiality is essential.
• Flexible and able to collaborate across time zones.

Aufgaben

• Manage complex calendars for four VPs, including meetings and conflicts.
• Coordinate domestic and international travel, itineraries, and expenses.
• Prepare and reconcile expense reports and Amex statements.
• Screen and route communications; ensure timely responses.
• Plan and execute team meetings, town halls, and off-sites.
• Track milestones and deadlines for departmental projects.
• Provide backup support to CMO and Executive Assistant as needed.
• Serve as department point of contact for facilities, IT, and HR.

Kenntnisse

Calendar management

Travel coordination

Expense reporting

Communication

Confidentiality

Support multiple leaders

MS 365 suite

Tools

Concur

Jobbeschreibung

Sumitomo Pharma America, Inc. is seeking anAdministrative Assistant to provide high‑level support to four Vice Presidents in the R&D Oncology group.

The role is remote with monthly on‑site time near Marlborough, MA, and requires proactive organization, confidentiality, and efficiency in a fast‑paced pharmaceutical environment. The ideal candidate will coordinate complex calendars, handle domestic and international travel, manage expense reporting, and assist in meetings and special projects