Executive Assistant to 3 Executives — Hybrid Office & Events

Capstone; Eden Prairie (MN); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Capstone is seeking an Executive Assistant in Eden Prairie to support three senior leaders and keep the Eden Prairie office running smoothly. You will manage calendars, coordinate meetings, travel, and budgets while preparing materials and tracking action items.

Role includes office operations, event support, and coordination with vendors, IT, and facilities. The position offers hybrid work with at least four in-office days per week and travel about 10%.

Qualifications

• 3+ years of administrative experience supporting senior leaders or executives.
• Strong organizational skills with the ability to manage multiple schedules, projects, and competing priorities.
• Excellent communication and interpersonal skills, with a customer-focused and collaborative approach.
• Strong attention to detail, follow-through, and problem-solving abilities.
• Ability to work independently, take initiative, and anticipate needs.
• Professionalism and sound judgment when handling confidential information.
• Intermediate proficiency with Microsoft Office, including Outlook, Teams, Copilot, Word, Excel, and PowerPoint.
• Experience coordinating meetings, events, or projects.
• An interest in finding ways to improve processes and leverage technology to work more efficiently.

Responsibilities

• Manage calendars, coordinate meetings, and support scheduling needs for three senior executives.
• Coordinate leadership meetings, travel arrangements, and expense reporting.
• Prepare presentations, reports, agendas, and meeting materials, including tracking action items and follow-up.
• Assist with department purchasing, invoice processing, and budget tracking.
• Help prioritize requests, coordinate projects, and ensure important deadlines and commitments are met.
• Provide back-up administrative support to other executive leaders as needed.
• Handle sensitive and confidential information with professionalism and discretion.
• Help manage day-to-day operations of our Eden Prairie office, serving as a primary contact for office-related needs.
• Coordinate with building management and office vendors to support a welcoming, organized, and functional workplace.
• Manage office supplies, incoming and outgoing mail, packages, and shipping needs.
• Support employee meetings and events, including scheduling, catering, room setup, and coordination with IT.
• Coordinate logistics for quarterly planning sessions, monthly All Hands meetings, and other team gatherings.
• Identify opportunities to improve office processes and create a positive employee experience.

Skills

Organizational skills

Communication skills

Attention to detail

Initiative

Professionalism

Education

Associate's degree in Business Administration, Human Resources, Communications, or related field

Tools

Microsoft Office

Job description

Capstone is seeking an Executive Assistant in Eden Prairie to support three senior leaders and keep the Eden Prairie office running smoothly. You will manage calendars, coordinate meetings, travel, and budgets while preparing materials and tracking action items.

Role includes office operations, event support, and coordination with vendors, IT, and facilities. The position offers hybrid work with at least four in-office days per week and travel about 10%.