Executive Assistant for Four Executives | Hybrid

C-Suite Assistants; Long Grove (IL); Hybrid; USD 60,000 - 76,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(K)

Paid vacation

Job summary

C-Suite Assistants is seeking an Executive Assistant in the United States to support four executives in a hybrid role (four days in office, Fridays remote). You will manage meetings, travel, onboarding, SAP purchasing, budget tracking, event planning, and front office operations.

The ideal candidate has 5+ years of administrative experience, proficiency in SAP and MS Office, and strong communication skills. BA/BS is a plus. Benefits include medical, dental, vision, 401K, and paid vacation.

Qualifications

• Minimum 5 years of administrative experience.
• BA/BS degree preferred.
• Experience with SAP, SharePoint or CRM is a plus.
• Excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
• Ability to create Excel spreadsheets.
• Flexible team player who can step in as needed.
• Strong written and verbal communication skills.

Responsibilities

• Arrange and manage monthly meetings and agendas; upload presentations to SharePoint.
• Coordinate travel arrangements for executives.
• Schedule interviews and communicate with candidates and recruiters.
• Oversee onboarding tasks and workspace readiness.
• Create purchase orders in SAP and track requisitions.
• Review cost center spending vs. budget.
• Support trade show logistics and promotional materials.
• Plan internal employee events.
• Open lines of communication with customers for price notifications.
• Manage front office desk, deliveries, and visitors.
• Sort mail and handle packages; coordinate courier pickups.
• Coordinate vendor work orders and invoice/purchase order processing in SAP.
• Act as site safety focal point for office.
• Order catering for meetings and maintain office supplies.
• Review facility and safety information quarterly to keep it up to date.

Skills

Microsoft Office

Excel

PowerPoint

Outlook

Communication skills

Team player

Administrative support

Education

BA/BS degree

Tools

SAP

SharePoint

CRM

Job description

C-Suite Assistants is seeking an Executive Assistant in the United States to support four executives in a hybrid role (four days in office, Fridays remote). You will manage meetings, travel, onboarding, SAP purchasing, budget tracking, event planning, and front office operations.

The ideal candidate has 5+ years of administrative experience, proficiency in SAP and MS Office, and strong communication skills. BA/BS is a plus. Benefits include medical, dental, vision, 401K, and paid vacation.