Executive Assistant (Temp) - Calendar & Travel Pro

University of Alabama at Birmingham; Birmingham (AL); On-site; USD 37,000 - 39,000; Full time

Job summary

The University of Alabama at Birmingham is seeking an experienced Executive Assistant for a short-term temporary assignment to support a senior leader in a fast-paced environment. You will manage complex calendars, coordinate travel, prepare presentations, and handle confidential information with discretion.

Ideal candidates have a Bachelor's degree and at least three years of related experience. Strong organization, communication, and software skills (PowerPoint) are essential; scheduling,

Qualifications

• Bachelor's degree in a related field and three (3) years of related experience required.
• Knowledge of medical terminology may be preferred in some areas.

Responsibilities

• Proactively manage a complex executive calendar, meetings, appointments, and competing priorities.
• Anticipate the executive’s needs and remain several steps ahead of upcoming meetings, deadlines, and commitments.
• Learn and manage the executive’s scheduling preferences, work style, and priorities.
• Protect the executive’s calendar and appropriately screen, redirect, or prioritize meeting requests, calls, and visitors.
• Coordinate executive travel, including airline reservations, itineraries, accommodations, and related arrangements.
• Plan and coordinate meetings, special events, and executive functions, including logistics, food, décor, materials, and vendor coordination.
• Draft and proofread correspondence, presentations, meeting materials, and other documents with exceptional attention to grammar, spelling, and detail.

Skills

Executive support

Calendar management

Travel coordination

Education

Bachelor's degree in related field

Tools

PowerPoint

Job description

The University of Alabama at Birmingham is seeking an experienced Executive Assistant for a short-term temporary assignment to support a senior leader in a fast-paced environment. You will manage complex calendars, coordinate travel, prepare presentations, and handle confidential information with discretion.

Ideal candidates have a Bachelor's degree and at least three years of related experience. Strong organization, communication, and software skills (PowerPoint) are essential; scheduling,