Administrative Asst 3 4P/207

4P Consulting Inc.; Birmingham (AL); On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking an experienced Administrative Assistant to provide expert-level support and leadership for a high-performing team. This role demands advanced proficiency in executive calendar management, event coordination, and financial oversight, ensuring the seamless operation of the office. The ideal candidate will be a proactive self-starter with exceptional organizational and communication skills, capable of handling confidential matters with discretion. Join a dynamic environment where your contributions can significantly impact the team's success and efficiency, while fostering positive relationships with stakeholders at all levels.

Qualifications

• Outstanding communication and interpersonal skills required.
• Advanced proficiency in Microsoft Office Suite is essential.

Responsibilities

• Manage calendars and appointments to optimize team productivity.
• Prepare and review complex reports and documents with accuracy.

Skills

Communication Skills

Interpersonal Skills

Microsoft Office Suite

Organizational Skills

Analytical Skills

Problem-Solving Skills

Budget Management

Multi-tasking

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Administrative Assistant 3

Location: Birmingham, AL 35203

Client- Alabama Power

Contract- 1 year

Job Summary

The Administrative Assistant 3 provides expert-level administrative support and leadership to ensure the seamless operation of a high-performing team. This role requires advanced proficiency in executive calendar management, event coordination, document preparation, financial oversight, and the ability to handle confidential matters with discretion. The ideal candidate is a proactive self-starter with strong organizational and communication skills, capable of managing high-profile responsibilities independently and professionally.

Key Responsibilities

Executive & Team Support

• Independently manage calendars, schedules, and appointments, optimizing team productivity and prioritizing critical tasks.

• Coordinate and lead high-profile meetings, conferences, and events, managing logistics, agendas, and follow-up activities.

Documentation & Analysis

• Prepare, edit, and review complex reports, documents, presentations, and correspondence with a high degree of accuracy and professionalism.

• Conduct in-depth research, analyze data, and compile reports to support strategic planning and executive decision-making.

Budgeting & Financial Oversight

• Oversee budget management, expense tracking, and financial reporting, ensuring compliance with organizational guidelines.

Stakeholder Communication & Coordination

• Act as a primary point of contact for internal and external stakeholders, ensuring professional, timely, and effective communication.

• Build and maintain positive working relationships with diverse teams and departments.

Confidentiality & Leadership

• Handle highly sensitive and confidential information with the utmost discretion.

• Provide leadership in administrative operations, serving as a resource for best practices and process improvements.

Qualifications & Skills

Required

• Outstanding communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.

• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

• Strong organizational, analytical, and problem-solving skills.

• Proven ability to multi-task and manage competing priorities in a dynamic environment.

• Demonstrated experience in budget and financial management.