Executive Assistant to Senior Leaders (Temp)

University of California San Diego; San Diego (CA); On-site; USD 44,000 - 58,000; Full time

Benefits offered by this job

Medical insurance

Holiday pay

Vacation and sick leave

Job summary

UC San Diego seeks an Executive Assistant to support senior leadership by managing complex calendars, arranging domestic and international travel, tracking expenses, and preparing meeting materials. You will coordinate high-profile meetings and liaise with leaders, faculty, staff, students, donors, and external partners.

This temporary role involves varied duties including event planning and budget-conscious vendor coordination, with compensation tied to the appointment level.

Qualifications

• Experience managing multiple executives' calendars.
• Domestic and international travel coordination including travel agencies and reimbursements.
• Strong organizational skills with attention to detail and ability to multitask.

Responsibilities

• Manage extremely complex calendars for senior leaders.
• Coordinate domestic and international travel and travel reimbursements.
• Prepare meeting materials and coordinate high-profile meetings.
• Interact with senior leaders, faculty, staff, students, and external organizations.

Skills

Calendar management

Travel coordination

Organizational skills

Meetings & events planning

Budgeting & vendor negotiations

Strong typing/word processing

MS Office & Adobe Acrobat

Tools

MS Word

Access

Excel

PowerPoint

Outlook / email management

Adobe Acrobat

Job description

UC San Diego seeks an Executive Assistant to support senior leadership by managing complex calendars, arranging domestic and international travel, tracking expenses, and preparing meeting materials. You will coordinate high-profile meetings and liaise with leaders, faculty, staff, students, donors, and external partners.

This temporary role involves varied duties including event planning and budget-conscious vendor coordination, with compensation tied to the appointment level.