Administrative Analyst 2 4P/158

4P Consulting Inc.; Birmingham (AL); On-site; USD 55,000 - 75,000; Full time

Job summary

A consulting firm in Birmingham, AL is seeking a Senior Administrative Coordinator to provide advanced support, manage executive schedules, and handle confidential information. The ideal candidate will have 6-10 years of experience and strong organizational skills. Proficiency in Microsoft Office Suite is essential for this role. This position offers a one-year contract with opportunities for productivity and collaboration.

Qualifications

• 6-10 years of experience in executive support.
• Advanced proficiency in Microsoft Office Suite.
• Strong ability to analyze data and generate reports.

Responsibilities

• Manage complex calendars and appointments for senior executives.
• Coordinate meetings, conferences, and events.
• Prepare and edit documents, reports, and presentations.
• Handle sensitive and confidential information with discretion.
• Serve as a point of contact for stakeholders.

Skills

Organizational skills

Attention to detail

Confidential information handling

Communication skills

Tools

Microsoft Office Suite

Job description

Senior Administrative Coordinator

Location: Birmingham, AL.

Contract- 1 Year

Job Summary

The Senior Administrative Coordinator takes a lead role in providing advanced administrative support to the team, ensuring smooth operations and efficient processes. This position requires 6-10 years of experience in executive support, calendar management, event coordination, financial reporting, and document preparation. The ideal candidate will have strong organizational skills, attention to detail, and the ability to handle confidential information with professionalism.

Key Responsibilities

Executive & Calendar Management

• Independently manage complex calendars, schedules, and appointments for senior executives, optimizing time management and prioritizing critical tasks.
• Coordinate and organize meetings, conferences, and events, handling logistics, agendas, and follow-up actions.

Documentation & Research

• Prepare and edit documents, reports, presentations, and correspondence with high proficiency in Microsoft Office Suite and other relevant software.
• Conduct research, gather data, and compile comprehensive reports to support decision-making and strategic planning.

Confidentiality & Compliance

• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Assist in budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with company policies.

Communication & Stakeholder Relations

• Serve as a point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support.
• Act as a liaison between executives, staff, and external partners, ensuring smooth information flow and coordination.

Qualifications & Skills

Experience & Technical Proficiency

• 6-10 years of experience in an administrative or executive support role.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
• Strong ability to analyze data, generate reports, and support strategic initiatives.

Soft Skills & Attributes

• Strong organizational and multitasking abilities.
• Exceptional attention to detail and accuracy in all tasks.
• Professional discretion when handling confidential information.
• Excellent verbal and written communication skills for effective collaboration.