Executive Assistant: Strategic Support for Leaders

Donnelly-Boland and Associates; Pittsburgh (Allegheny County); On-site; USD 40,000 - 48,000; Full time

Job summary

Donnelly-Boland and Associates is seeking an Administrative Assistant to provide comprehensive support to senior leadership. You will manage calendars, coordinate meetings and travel, prepare correspondence, and maintain confidential records with discretion and accuracy.

The ideal candidate is highly organized, detail-oriented, and capable of handling multiple priorities in a fast-paced environment. You will serve as a reliable liaison between executives and stakeholders, supporting operational

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Dependability and ability to handle responsibilities with minimal supervision.
• High level of integrity and discretion handling sensitive information.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant tools.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.
• Prepare, proofread, and edit correspondence, reports, and presentations with a strong attention to detail.
• Manage confidential information with the utmost integrity and professionalism.
• Serve as a reliable point of contact between executives and internal/external stakeholders.
• Organize and maintain files, records, and documentation systems for easy retrieval and accuracy.
• Track deadlines, follow up on action items, and ensure timely completion of tasks.
• Coordinate meetings, including agendas, materials, minutes, and logistics.
• Anticipate executive needs and proactively resolve issues to support daily operations.
• Assist with project management and process improvements to enhance efficiency.

Skills

Executive assistance

Calendar management

Travel arrangements

Proofreading

Communication skills

Discretion

Attention to detail

Tools

Microsoft Office Suite

Job description

Donnelly-Boland and Associates is seeking an Administrative Assistant to provide comprehensive support to senior leadership. You will manage calendars, coordinate meetings and travel, prepare correspondence, and maintain confidential records with discretion and accuracy.

The ideal candidate is highly organized, detail-oriented, and capable of handling multiple priorities in a fast-paced environment. You will serve as a reliable liaison between executives and stakeholders, supporting operational