Executive Administrative Assistant

Palmer Companies, Inc.; Des Moines (IA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401k

PTO

Job summary

Palmer Companies, Inc. seeks an experienced Executive Administrative Assistant to support senior leadership and drive organizational priorities. You will coordinate cross-functional initiatives, manage calendars, and oversee confidential information with discretion.

The role involves travel logistics, board coordination, and supervision of office staff, in a hands-on, on-site Des Moines setting. Strong communication and project skills are essential.

Qualifications

• 5+ years partnering with senior executives and boards of directors in complex settings.
• Bachelor's degree in business administration or related field (preferred).
• Experience supervising staff (preferred).
• Proven governance communications experience for senior executives.
• Ability to manage confidential information with sound judgment.
• Strong project coordination and prioritization skills.
• Excellent writing and communication abilities.
• Proficiency with Microsoft Office and presentation platforms.

Responsibilities

• Act as strategic partner to senior leadership, managing priorities and anticipating needs
• Manage confidential information with discretion
• Oversee executive travel logistics, events, meetings, and leadership activities
• Manage calendars and priorities for high-impact initiatives
• Prepare briefing materials, research, and talking points for meetings
• Draft and manage executive-level correspondence and communications
• Coordinate board meetings, agendas, minutes, and resolutions
• Serve as liaison between executive leadership and Board members
• Coordinate cross-functional projects and document deadlines
• Supervise, coach, and develop office staff; partner with building management
• Manage vendor relationships, tenant coordination, contracts, and facility projects

Skills

Executive support

Calendar management

Travel coordination

Board governance liaison

Confidential information handling

Project coordination

Written communication

Cross-functional collaboration

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Presentation tools

Reporting tools

Job description

We are seeking an experienced and highly strategic Executive Administrative Assistant to serve as a key asset to decision-makers across our client's organization. This role will play a critical role in advancing organizational priorities, supporting executive decision-making, and coordinating cross-functional initiatives.This is an excellent opportunity for a seasoned executive support professional who thrives on driving results, managing complex priorities, and influencing organizational success.

Work Model:

• On-Site

What You Will Do:

• Act as a strategic partner to senior leadership, proactively managing priorities and anticipating needs
• Manage highly confidential information with the utmost professionalism and discretion
• Oversee executive travel logistics, events, meetings,and leadership activities
• Manage executive calendars and priorities, ensuring focus on high-impact initiatives
• Prepare briefing materials, research, presentations, and talking points for meetings and public engagements
• Draft, edit, and manage executive-level correspondence and communications
• Coordinate board meetings, agendas, minutes, resolutions, and communications for all strategic meetings
• Function as the primary liaison between executive leadership and Board members
• Coordinate cross-functional projects and initiatives across departments and document deadlines and workflow
• Supervise, coach, and develop other office staff and partner with building management to oversee central office operations
• Manage vendor relationships, tenant coordination, contracts, and facility-related projects

What You Will Need to Be Successful:

• At least 5 years of experience partnering with senior executives and Boards of Directors in complex organizational settings
• Bachelor's degree in business administration, communications, public administration,or a related field (preferred)
• Prior supervisory experience (preferred)
• Proven experience overseeing board governance activities and managing communications for senior executives
• Ability to work independently while managing highly confidential information and utilizingsound judgment
• Experience leading projects and coordinating multiple priorities
• Strong organizational, communication, and relationship-building skills
• Excellent writing and communication skills
• Advanced proficiency with Microsoft Office Suite, reporting tools, and presentation platforms

Benefits Overview:

• Health, dental, and vision insurance
• 401k
• PTO