Executive Assistant

HR Ninja Consulting; Las Vegas (NV); On-site; USD 70,000 - 90,000; Full time

Job summary

HR Ninja Consulting is seeking an highly organized Executive Assistant to provide high-level administrative support to a senior executive team in Las Vegas. You will manage calendars, coordinate travel, prepare documents, and ensure efficient operation of the organization.

The role requires exceptional communication, discretion with confidential information, and the ability to multitask in a fast-paced environment while supporting senior leadership and key stakeholders.

Qualifications

• Bachelor's degree or equivalent experience preferred
• 5+ years of EA experience
• Proficiency with Microsoft Office, Apple productivity apps, and other business software
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• Demonstrated ability to handle confidential and sensitive information with discretion
• Strong attention to detail and problem solving skills
• Proactive, resourceful, and adaptable approach to changing priorities
• Previous experience supporting senior leadership in a corporate or fast paced environment preferred

Responsibilities

• Provide high level administrative support to the senior executive team, including scheduling meetings and managing calendars.
• Coordinate travel arrangements and handle correspondence.
• Serve as liaison between executives and stakeholders; prepare reports and presentations.
• Organize meetings, agendas, minutes, and follow-up actions.
• Assist with project coordination and tracking; monitor deadlines.
• Maintain confidential documents and records.
• Plan and execute company events and executive meetings.
• Address day-to-day administrative issues and improve efficiency.

Skills

Executive support

Multitasking

Communication

Discretion

Organization

Problem solving

Education

Bachelor's degree or equivalent experience

5+ years EA experience

Tools

Microsoft Office

Apple productivity apps

Business software

Job description

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide high level administrative support to a senior executive team and contribute to the efficient operation of the organization.

The ideal candidate will possess excellent communication and multitasking skills, a keen eye for detail, and the ability to manage confidential information with discretion. This role requires a dynamic individual who thrives in a fast paced environment and is comfortable interacting with senior leadership, internal and external stakeholders, and team members.

RESPONSIBILITIES

Administrative Support: Provide high level administrative support to the senior executive team, including scheduling meetings, managing calendars, coordinating travel arrangements, and handling correspondence.

Communication Management: Serve as a liaison between executives and internal and external stakeholders, ensuring timely and effective communication. Prepare reports, presentations, correspondence, and other documents as needed.

Meeting Coordination: Organize meetings, prepare agendas and supporting materials, take meeting notes or minutes, track follow up actions, and ensure all necessary materials are prepared in advance.

Project Coordination: Assist with the coordination and tracking of key projects and initiatives, monitor deadlines, and keep the executive team informed of progress and outstanding items.

Document Management: Organize and maintain files, records, and documents while ensuring confidential and sensitive information is handled appropriately.

Event Planning: Assist with the planning and execution of company events, executive meetings, retreats, and other special functions.

Office Support: Assist with administrative and organizational needs to ensure the executive team has the resources and support necessary to operate effectively.

Problem Solving: Address day to day administrative and organizational issues, identify solutions, and make recommendations to improve efficiency and productivity.

QUALIFICATIONS

• Bachelor's degree or equivalent experience preferred


• 5+ years of experience as an Executive Assistant or in a similar role


• Proficiency with Microsoft Office, Apple productivity applications, and other business software


• Exceptional organizational skills with the ability to manage multiple priorities and deadlines


• Strong written and verbal communication skills


• Demonstrated ability to handle confidential and sensitive information with discretion


• Strong attention to detail and problem solving skills


• Proactive, resourceful, and adaptable approach to changing priorities


• Previous experience supporting senior leadership in a corporate or fast paced environment preferred