Administrative Assistant

Donnelly-Boland and Associates; Pittsburgh (Allegheny County); On-site; USD 40,000 - 48,000; Full time

Job summary

Donnelly-Boland and Associates is seeking an Administrative Assistant to provide comprehensive support to senior leadership. You will manage calendars, coordinate meetings and travel, prepare correspondence, and maintain confidential records with discretion and accuracy.

The ideal candidate is highly organized, detail-oriented, and capable of handling multiple priorities in a fast-paced environment. You will serve as a reliable liaison between executives and stakeholders, supporting operational

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Dependability and ability to handle responsibilities with minimal supervision.
• High level of integrity and discretion handling sensitive information.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant tools.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.
• Prepare, proofread, and edit correspondence, reports, and presentations with a strong attention to detail.
• Manage confidential information with the utmost integrity and professionalism.
• Serve as a reliable point of contact between executives and internal/external stakeholders.
• Organize and maintain files, records, and documentation systems for easy retrieval and accuracy.
• Track deadlines, follow up on action items, and ensure timely completion of tasks.
• Coordinate meetings, including agendas, materials, minutes, and logistics.
• Anticipate executive needs and proactively resolve issues to support daily operations.
• Assist with project management and process improvements to enhance efficiency.

Skills

Executive assistance

Calendar management

Travel arrangements

Proofreading

Communication skills

Discretion

Attention to detail

Tools

Microsoft Office Suite

Job description

Administrative Assistant

Who We Are

Donnelly-Boland and Associates is a woman-owned CPA and management consulting firm that helps small businesses, startups, not-for-profit companies, and government agencies run a wide range of back-office operations. Founded in 1992 by Fay K. Boland, we have grown from 1 to over 100 highly trained employees through our dedication to our clients, our principles of operational excellence, and our commitment to continuous improvement. Whether our clients run a leading edge technology company, a coffee shop, a large non-profit, or a government agency, they depend on our strategic expertise and our flawless tactical execution to keep their back office running smoothly.

Our Mission

Our mission is to be recognized as the premier partner for a comprehensive suite of back-office services while maintaining a culture that emphasizes family, innovation, and inclusivity.

Who You Are

You are a highly organized professional who thrives in fast-paced environments where precision and discretion matter. You take pride in being dependable—someone senior leaders can trust to keep priorities aligned, schedules on track, and sensitive information handled with the utmost integrity.

You have a natural ability to anticipate needs before they arise, staying one step ahead and ensuring nothing falls through the cracks. Managing multiple priorities doesn’t overwhelm you; it energizes you. You bring structure to complexity, maintain calm under pressure, and consistently deliver polished, accurate work.

Detail-oriented by nature, you notice the small things that make a big difference. You communicate clearly and professionally, build strong working relationships, and approach every task with a proactive, solutions-focused mindset. Above all, you are committed to operational excellence and take ownership of your role in supporting leadership success.

Position Summary We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to senior leadership. This role requires exceptional dependability, discretion, and the ability to manage multiple priorities with precision. The ideal candidate demonstrates strong organizational skills, unwavering integrity, and a proactive approach to ensuring operational efficiency.

Key Responsibilities

• Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements
• Prepare, proofread, and edit correspondence, reports, and presentations with a strong attention to detail
• Manage confidential information with the utmost integrity and professionalism
• Serve as a reliable point of contact between executives and internal/external stakeholders
• Organize and maintain files, records, and documentation systems for easy retrieval and accuracy
• Track deadlines, follow up on action items, and ensure timely completion of tasks
• Coordinate meetings, including agendas, materials, minutes, and logistics
• Anticipate executive needs and proactively resolve issues to support daily operations
• Assist with project management and process improvements to enhance efficiency

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role
• Exceptional attention to detail and accuracy in all work
• Strong organizational and time-management skills with the ability to prioritize effectively
• Demonstrated dependability and ability to handle responsibilities with minimal supervision
• High level of integrity and discretion in handling sensitive information
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite and other relevant tools
• Ability to multitask and adapt in a fast-paced environment

Core Competencies

• Detail-Oriented: Consistently produces accurate, high-quality work with careful attention to specifics
• Dependable: Reliable, punctual, and committed to meeting deadlines and expectations
• Organized: Maintains structured systems and manages competing priorities efficiently
• Integrity: Handles confidential information with discretion and demonstrates ethical decision-making