Executive Assistant: Scheduler & Admin Pro (Temp-to-Hire)

Award Staffing; New Hope (MN); On-site; USD 51,000 - 54,000; Full time

Benefits offered by this job

5 paid holidays

Up to 48 hours paid sick time per year

401k with company match after 1 year

MEC Plan

Job summary

Award Staffing in New Hope, MN seeks an Executive Assistant to support the owner and Sales staff. This temp-to-hire role pays $37.00-$39.00/hr and runs Monday-Thursday 8:30AM-5:00PM with Friday 7:30AM-4:00PM, based in New Hope, MN.

Responsibilities include calendar management, coordinating service appointments, assisting with quotes and follow-ups, handling orders and inventory, and providing comprehensive administrative support to help the office run smoothly and decisively.

Qualifications

• 3–5+ years in executive or administrative roles.
• Proficiency in Microsoft Office, Google Workspace, scheduling tools; Sage a plus.
• Excellent organization, discretion, and proactive problem-solving.
• Familiarity with garage door service operations is a plus.

Responsibilities

• Calendar & scheduling: manage owner and Sales staff schedules; coordinate service appointments and dispatch technicians.
• Customer service: oversee service-call departments; respond to texts and urgent inquiries to protect leads.
• Estimates & follow-ups: track quotes, convert to jobs, and follow up on inquiries.
• Parts & inventory: assist in product ordering, confirmations, and receiving in system.
• Administrative support: prepare reports, draft SOPs, maintain records, handle correspondence.
• Owner support: assist with office procedures to keep operations smooth.

Skills

Executive support

Organization

Discretion

Detail-oriented

Communication

Tools

Microsoft Office

Google Workspace

Scheduling tools

Sage software

Job description

Award Staffing in New Hope, MN seeks an Executive Assistant to support the owner and Sales staff. This temp-to-hire role pays $37.00-$39.00/hr and runs Monday-Thursday 8:30AM-5:00PM with Friday 7:30AM-4:00PM, based in New Hope, MN.

Responsibilities include calendar management, coordinating service appointments, assisting with quotes and follow-ups, handling orders and inventory, and providing comprehensive administrative support to help the office run smoothly and decisively.