Administrative Assistant (temp to hire)

iAccept Agency; Mesa (AZ); On-site; USD 30,000 - 32,000; Full time

Job summary

iAccept Agency is seeking an experienced Administrative Assistant for a temp-to-hire opportunity with a technology organization in Mesa, AZ. The role provides high-level administrative support to the Vice President of Technical Services, the IT/Hosting department, and other management team members on-site.

The ideal candidate is highly organized, professional, detail-oriented, and comfortable coordinating across departments while managing competing priorities.

Qualifications

• Minimum of 3 years of related administrative or office experience.
• High school diploma or GED required.
• Strong proficiency with Microsoft Word, Excel, and Outlook.
• Experience with Concur or similar travel/expense platforms is a plus.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to prioritize and manage multiple tasks simultaneously.
• Comfortable working with employees and leadership across multiple departments.
• Ability to work independently and proactively support a remote executive.
• Strong attention to detail and follow-through.
• Ability to maintain a high level of confidentiality.
• Professional phone and interpersonal communication skills.
• Comfortable learning and working within multiple internal systems.

Responsibilities

• Provide administrative support to the Vice President of Technical Services and IT/Hosting department.
• Coordinate meetings and schedules with multiple departments.
• Relay messages and facilitate communication between the VP and internal teams.
• Handle sensitive and confidential information with professionalism and discretion.
• Coordinate business travel and prepare expense reports using Concur.
• Assist with maintaining IT department content on the company intranet.
• Maintain and update internal district/customer information.
• Assist with planning and coordination for major company events.
• Provide general administrative support to management and staff.
• Provide backup phone coverage for reception as needed.
• Research, compile, organize, and present information as requested.
• Perform additional administrative duties and special projects as assigned.

Skills

Communication

Time management

Attention to detail

Multitasking

Professional phone etiquette

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Outlook

Concur or travel/expense platform

Job description

Schedule: Monday-Friday, 8:00 AM-5:00 PM

Employment Type: Full-Time, Temp-to-Hire

Work Setting: On-site

Pay Rate: $22-$23/hour

Position Overview

iAccept Agency is seeking an experienced Administrative Assistant for a temp-to-hire opportunity with an established technology organization.

This position will provide administrative support to the Vice President of Technical Services, who works remotely, as well as the IT/Hosting department and other members of management. The ideal candidate is highly organized, professional, detail-oriented, and comfortable coordinating across multiple departments while managing a variety of priorities.

This is an excellent opportunity for someone who enjoys being the organizational point person for a busy team and is looking for the potential to transition into a long-term position.

Key Responsibilities

• Provide administrative support to the Vice President of Technical Services and IT/Hosting department
• Coordinate meetings and schedules with multiple departments
• Relay messages and facilitate communication between the VP and internal teams
• Handle sensitive and confidential information with professionalism and discretion
• Coordinate business travel and prepare expense reports using Concur
• Assist with maintaining IT department content on the company intranet
• Maintain and update internal district/customer information
• Assist with planning and coordination for major company events
• Provide general administrative support to management and staff
• Provide backup phone coverage for reception as needed
• Research, compile, organize, and present information as requested
• Perform additional administrative duties and special projects as assigned

Qualifications

• Minimum of 3 years of related administrative or office experience
• High school diploma or GED required
• Strong proficiency with Microsoft Word, Excel, and Outlook
• Experience with Concur or similar travel/expense platforms is a plus
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Ability to prioritize and manage multiple tasks simultaneously
• Comfortable working with employees and leadership across multiple departments
• Ability to work independently and proactively support a remote executive
• Strong attention to detail and follow-through
• Ability to maintain a high level of confidentiality
• Professional phone and interpersonal communication skills
• Comfortable learning and working within multiple internal systems

This position is being offered on a temp-to-hire basis, with the opportunity to transition to a permanent position based on performance and business needs.