Executive Assistant - 1st Shift

Award Staffing; New Hope (MN); On-site; USD 51,000 - 54,000; Full time

Benefits offered by this job

5 paid holidays

Up to 48 hours paid sick time per year

401k with company match after 1 year

MEC Plan

Job summary

Award Staffing in New Hope, MN seeks an Executive Assistant to support the owner and Sales staff. This temp-to-hire role pays $37.00-$39.00/hr and runs Monday-Thursday 8:30AM-5:00PM with Friday 7:30AM-4:00PM, based in New Hope, MN.

Responsibilities include calendar management, coordinating service appointments, assisting with quotes and follow-ups, handling orders and inventory, and providing comprehensive administrative support to help the office run smoothly and decisively.

Qualifications

• 3–5+ years in executive or administrative roles.
• Proficiency in Microsoft Office, Google Workspace, scheduling tools; Sage a plus.
• Excellent organization, discretion, and proactive problem-solving.
• Familiarity with garage door service operations is a plus.

Responsibilities

• Calendar & scheduling: manage owner and Sales staff schedules; coordinate service appointments and dispatch technicians.
• Customer service: oversee service-call departments; respond to texts and urgent inquiries to protect leads.
• Estimates & follow-ups: track quotes, convert to jobs, and follow up on inquiries.
• Parts & inventory: assist in product ordering, confirmations, and receiving in system.
• Administrative support: prepare reports, draft SOPs, maintain records, handle correspondence.
• Owner support: assist with office procedures to keep operations smooth.

Skills

Executive support

Organization

Discretion

Detail-oriented

Communication

Tools

Microsoft Office

Google Workspace

Scheduling tools

Sage software

Job description

About the Opportunity

Job Title: Executive Assistant
Pay Rate Range: $37.00-$39.00/hr
Location: New Hope, MN
Schedule: 1st Shift Monday-Thursday 8:30AM-5PM and Friday 7:30AM-4PM
Position Type: Temp to Hire

Requirements and Qualifications

• Experience: 3-5+ years in executive or administrative roles, preferably in a service or trade business.
• Technical Skills: Proficiency in Microsoft Office, Google Workspace, scheduling tools. Experience in Sage software a plus.
• Soft Skills: Organization, discretion, detail oriented, proactive problem-solving, and strong communication.
• Industry Knowledge: Familiarity with garage door service operations is a plus.

Duties and Responsibilities

• Calendar & Scheduling: Assisting with managing the owner’s and Sales staff’s schedules. Help coordinate service appointments, and dispatch technicians efficiently.
• Customer Service: Help oversee the departments that answer service calls. Respond to texts, and handle emergencies to ensure no lead is lost.
• Estimates & Follow-Ups: Track pending quotes, convert estimates to jobs, and follow up on customer inquiries.
• Parts & Inventory: Assist in product ordering, confirm confirmations and receive product in our system.
• Administrative Support: Prepare reports, draft SOPs, maintain records, and handle correspondence.
• Owner Support: Assist with office procedures to keep the office running smoothly. Help in making sound decisions.

Discover Award Staffing

At Award Staffing, we believe that work should be more than just a paycheck it should inspire, empower, and create a sense of purpose. We’re passionate about connecting people through meaningful work that truly fits their skills and aspirations. Voted Minnesota's Top Staffing Agency to work for by the Star Tribune, we partner with companies of all sizes to help you find a role where you can thrive. Our team is here to support you every step of the way. Let’s find the job that’s right for you.

Why Award Staffing

• Values Matching: We don’t just help you find a job; we connect you with a company that aligns with your values, ensuring it’s the right fit for who you are.
• Professional & Personal Growth: Your growth matters to us. We focus on finding positions that offer opportunities for skill development and personal fulfillment, so you can thrive in every aspect of your life.
• Impact: The work you do should make a difference. We're committed to placing you in roles where you can have a meaningful impact on your life and the community around you.

Benefits

• May be eligible for 5 paid holidays.
• May accrue up to 48 hours of paid sick time per year.
• 401k with company match after 1 year of employment.
• Minimum Essential Coverage (MEC) Plan.

AAP/EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. Award Staffing Inc. is a Drug-Free Workplace/EEO Employer.

Location/Region: New Hope, MN