Administrative Assistant (Contract-to-Hire)

Beacon Hill; Saint Louis Park (MN); On-site; USD 41,000 - 48,000; Full time

Job summary

Beacon Hill in Saint Louis Park, MN is seeking an Administrative Assistant to join a busy, team-oriented office. This role offers an immediate need with a path to a long-term position and involvement in a wide range of administrative functions.

The ideal candidate thrives in a fast-paced environment, supports multiple departments, and proactively helps the team succeed through strong organizational skills and customer service.

Qualifications

• Proficiency in Microsoft Office 365 (Word, Excel, Outlook, calendar management).
• Strong document formatting, proofreading, and organizational skills.
• Experience handling confidential information with discretion.
• Experience coordinating mail, shipping, and office logistics.
• Excellent communication and customer service skills.
• Ability to prioritize tasks and adapt to changing business needs.

Responsibilities

• Prepare, edit, proofread, and manage business documents (reports, presentations, proposals, correspondence).
• Monitor and respond to administrative support requests.
• Maintain organized filing systems and project documentation.
• Coordinate travel arrangements and itineraries.
• Schedule meetings, conference calls, and room reservations.
• Partner with vendors regarding office services and facility needs.
• Support reception coverage, mail distribution, shipping, and office operations.
• Maintain office supplies and overall facility readiness.
• Assist with special events and team coverage.
• Support departmental administrative procedures and systems.
• Provide exceptional customer service to internal stakeholders.

Skills

Microsoft Office 365

Document formatting

Proofreading

Discretion with confidential info

Communication & customer service

Task prioritization & adaptability

Job description

Salary: USD30 - USD35 per hour

Pay Rate: $30-$35/hour
Annual Salary Upon Conversion: $55,000-$65,000
Schedule: Monday-Friday, 8:00 AM-4:30 PM
Location:Saint Louis Park, MN

About the Opportunity

We are seeking a highly organized and adaptable Administrative Assistant to join a busy, team-oriented office environment. This is an immediate need with the opportunity to transition into a long-term position. The ideal candidate thrives in a fast-paced setting, enjoys supporting a variety of administrative functions, and is willing to jump in wherever needed to help the team succeed.

Key Responsibilities

• Prepare, edit, proofread, and manage business documents including reports, presentations, proposals, correspondence, and other materials
• Monitor and respond to administrative support requests
• Maintain organized filing systems and project documentation
• Coordinate travel arrangements and itineraries
• Schedule meetings, conference calls, and room reservations
• Partner with vendors regarding office services and facility needs
• Support reception coverage, mail distribution, shipping, and office operations
• Maintain office supplies, break room inventory, and overall facility readiness
• Assist with special events, including setup and coordination
• Support departmental administrative procedures and systems
• Provide exceptional customer service to internal stakeholders
• Proactively identify opportunities to support team and office needs

Qualifications

• Proficiency in Microsoft Office 365, including Word, Excel, Outlook, and calendar management
• Strong document formatting, proofreading, and organizational skills
• Experience handling confidential information with discretion
• Experience coordinating mail, shipping, and office logistics
• Excellent communication and customer service skills
• Ability to prioritize tasks and adapt to changing business needs

Ideal Candidate

• Flexible and comfortable in a dynamic environment
• Solution-oriented with a positive attitude
• Able to manage multiple priorities and work effectively under pressure
• Quick learner with strong attention to detail
• Team-focused and willing to support a wide range of responsibilities
• Self-starter who takes initiative without being asked

Schedule & Overtime

• Overtime is expected, typically 4-6 hours per week, depending on business needs
• Flexibility to occasionally start as early as 7:00 AM or work as late as 6:30 PM
• Additional hours may be needed for special events, large projects, or team coverage

Additional Information

This team is currently experiencing organizational changes and increased workload demands. The selected candidate will play a critical role in supporting office operations and helping the team navigate a busy and evolving environment. This position is ideal for someone who enjoys variety in their workday and is looking for an opportunity to grow into a long-term role.