Executive Assistant & Office Operations — In-Office

Ultimate Staffing; Plymouth (MN); On-site; USD 34,000 - 36,000; Full time

Job summary

Ultimate Staffing is assisting a Plymouth, MN client seeking an Administrative Assistant to support front desk, basic accounting, and leadership functions. This in-office role emphasizes organization and accurate, timely administrative tasks in a fast-paced environment.

Responsibilities include handling calls, onboarding subcontractors, project support, processing customer draw requests, and assisting with budgeting and accounting tasks while supporting the President and teams across Sales,

Qualifications

• 3+ years of administrative experience.
• Excellent communication, organizational, and time management abilities.
• Strong attention to detail and accuracy.
• Comfortable working with numbers and supporting accounting processes.
• Ability to work independently and as part of a team.”

Responsibilities

• Manage calls and greet clients, vendors, and visitors.
• Support subcontractor onboarding, contracts, change orders, and insurance.
• Assist with project closeout activities and administrative project support.
• Prepare and process customer draw requests and documentation.
• Maintain job costing budgets and assist with accounting tasks.
• Support the President and leadership team with daily administrative needs.
• Track sales leads and assist with website updates.
• Order office supplies and manage day-to-day front desk operations.
• Collaborate with Accounting, Production, and Sales for smooth workflows.

Skills

Administrative experience

Communication skills

Organizational skills

Attention to detail

Numbers handling

Job description

Ultimate Staffing is assisting a Plymouth, MN client seeking an Administrative Assistant to support front desk, basic accounting, and leadership functions. This in-office role emphasizes organization and accurate, timely administrative tasks in a fast-paced environment.

Responsibilities include handling calls, onboarding subcontractors, project support, processing customer draw requests, and assisting with budgeting and accounting tasks while supporting the President and teams across Sales,