Executive Assistant - Rockville MD

Ultimate Staffing Services; Rockville (MD); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Healthcare benefits

Paid time off

Retirement plan

Job summary

Ultimate Staffing Services is seeking an Executive Assistant to support senior leadership in a fast-paced professional services environment in Rockville, MD. The role emphasizes discretion, organization, and strategic initiative execution.

The position offers a direct-hire opportunity with a competitive salary and comprehensive benefits. You will coordinate calendars, prepare reports, and drive efficiency through technology-driven processes, collaborating with cross-functional teams.

Qualifications

• 3+ years of Executive Assistant, Senior Administrative Assistant, or similar experience.
• Experience supporting senior executives in a professional, deadline-driven environment.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.

Responsibilities

• Track projects, deadlines, and action items to ensure timely completion.
• Lead project coordination across departments, aligning priorities, timelines, deliverables, and stakeholders.
• Maintain project plans, status reports, and executive dashboards for visibility into initiatives.
• Partner with leadership to manage strategies, process improvements, and priorities.
• Coordinate technology initiatives, including software implementations, upgrades, and vendor relationships.
• Act as a liaison between executives, technology providers, and cross-functional teams.
• Identify opportunities to leverage technology to improve efficiency and performance.
• Manage complex executive calendars, scheduling, and priority-setting activities.
• Oversee email communications and follow-ups on leadership's behalf.
• Coordinate meetings, travel, and special events.
• Prepare professional reports, presentations, and client-facing documents.
• Liaise with executives, clients, vendors, and external partners.
• Maintain confidential files and sensitive information with discretion.
• Assist with office operations and process improvements.
• Support document management, e-signatures, and workflow coordination.

Skills

Executive support

Time management

Communication skills

Tech-savvy

Tools

Microsoft Office Suite

Job description

Salary: USD85000 - USD120000 per year

Executive Assistant

Direct Hire Opportunity | Rockville, MD | Monday-Friday | 8:30 AM - 5:30 PM | Salary: $85,000 - $120,000 (based on experience)

Are you a polished, proactive professional who thrives in a fast-paced environment?

We're seeking a highly organized and resourceful Executive Assistant to serve as a trusted partner to senior leadership within a growing professional services organization. This is an exceptional opportunity for someone who enjoys managing priorities, driving efficiency, and playing a key role in the daily success of a high-performing executive team.

If you're known for your discretion, attention to detail, and ability to anticipate needs before they arise, we'd love to hear from you.

What You'll Do

• Track projects, deadlines, and action items to ensure timely completion
• Lead project coordination efforts across multiple departments, ensuring alignment of priorities, timelines, deliverables, and stakeholder expectations
• Maintain project plans, status reports, and executive dashboards to provide visibility into key initiatives and business objectives
• Partner with leadership to manage and execute strategic initiatives, process improvement projects, and organizational priorities
• Coordinate technology initiatives, including software implementations, system upgrades, workflow automation projects, and vendor relationships
• Act as a liaison between business leaders, technology providers, and cross-functional teams to ensure successful implementation of technology solutions
• Identify opportunities to leverage technology to improve operational efficiency, communication, and overall business performance
• Manage complex executive calendars, scheduling, and priority-setting activities
• Oversee email communications, correspondence, and follow-up actions on behalf of leadership
• Coordinate meetings, presentations, travel arrangements, and special events
• Prepare professional reports, presentations, and client-facing documents
• Serve as a liaison between executives, clients, vendors, and external business partners
• Maintain confidential files, records, and sensitive business information with the highest level of discretion
• Assist with office operations, process improvements, and administrative initiatives
• Support document management, electronic signatures, and workflow coordination
• Conduct research and assist with special projects as assigned
• Partner with technology providers and internal stakeholders to improve business processes and operational efficiency

What We're Looking For

• 3+ years of Executive Assistant, Senior Administrative Assistant, or similar experience
• Experience supporting senior executives in a professional, deadline-driven environment
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Interest in leveraging technology and AI tools to enhance workplace efficiency; highly tech savvy
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Ability to manage multiple priorities while maintaining accuracy and professionalism
• High level of discretion when handling confidential information
• Self-motivated, adaptable, and capable of working independently

Why You'll Love This Opportunity

• Direct hire position with well-established company
• Competitive salary of $85,000-$120,000, depending on experience
• Stable, professional office environment
• Opportunity to work closely with executive leadership and make a meaningful impact
• Comprehensive benefits package, including healthcare, paid time off, and retirement offerings
• Variety, autonomy, and the chance to be a key contributor within a growing organization