Executive Assistant and Office Manager

None; Palo Alto (CA); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive compensation

Bonus potential

Benefits

Long-term growth potential

Job summary

A reputable private organization is seeking an Executive Assistant / Office Manager to support senior leadership in a professional office environment. The role involves a blend of business and personal executive support with office management responsibilities. The ideal candidate is proactive, tech-savvy, and thrives under pressure. This opportunity provides exposure to senior leadership, competitive compensation, and the potential for career growth in a stable, professional setting.

Qualifications

• Bachelor's degree is strongly preferred.
• Open to entry-level candidates or early-career professionals.
• Strong critical-thinking skills with the ability to anticipate needs.
• Tech-savvy and comfortable learning new systems.

Responsibilities

• Provide executive support including calendar management and scheduling.
• Assist with personal administrative tasks and errands.
• Manage office operations including supplies and general upkeep.
• Coordinate meetings, events, dinners, and travel itineraries.
• Serve as a professional, discreet point of contact for internal and external stakeholders.

Skills

Critical-thinking skills

Tech-savvy

Professional demeanor

Discretion

Professional demeanor

Education

Bachelor’s degree

Job description

We are partnering with a highly reputable, private organization to identify a polished and motivated Executive Assistant / Office Manager to support senior leadership in a small, professional office environment. This is a high-trust role ideal for an intelligent, early-career professional who thrives on responsibility, discretion, and variety.

Position Overview

This role blends business and personal executive support with office management responsibilities. The ideal candidate is proactive, calm under pressure, tech-savvy, and able to read the room. You will work closely with senior leadership and play a key role in ensuring day-to-day operations run smoothly.

Key Responsibilities

• Provide executive support including calendar management, scheduling, and complex travel coordination
• Assist with both professional and personal administrative tasks, errands, and planning
• Manage office operations including supplies, vendors, lunches, and general upkeep
• Coordinate meetings, events, dinners, and travel itineraries
• Serve as a professional, discreet point of contact for internal and external stakeholders

Qualifications

• Bachelor’s degree strongly preferred
• Open to entry-level candidates or early-career professionals
• Strong critical-thinking skills with the ability to anticipate needs
• Tech-savvy and comfortable learning new systems
• Polished, professional demeanor with excellent judgment
• Calm, composed, and able to handle sensitive information with discretion

Why This Opportunity

• High exposure to senior leadership in a prestigious environment
• Opportunity to shape and grow the role over time
• Competitive compensation, bonus potential, and benefits
• Stable, professional culture with long-term growth potential

Schedule

• Standard business hours

If you are a sharp, adaptable professional looking to build a meaningful career in executive support and office leadership, we encourage you to apply. All inquiries will be handled with strict confidentiality.