Executive Assistant

Ultimate Staffing Services; Rockville (MD); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Health insurance

401(k) with match

PTO

Paid holidays

Professional development opportunities

Job summary

Ultimate Staffing Services is seeking an Executive Assistant to support senior leadership in Rockville, MD. This full-time, onsite role manages calendars, emails, meetings, client interactions and confidential records while handling document prep, workflow tracking and vendor coordination.

The ideal candidate has 3+ years as an Executive Assistant or senior admin, strong MS Office skills, excellent communication, discretion and the ability to work independently.

Qualifications

• 3+ years of Executive Assistant or senior administrative experience.
• Strong Microsoft Office skills and professional communication.
• Discretion, organization and ability to work independently.

Responsibilities

• Manage calendars, scheduling, email communications and meetings.
• Coordinate client interactions and confidential records.
• Prepare documents and track workflows, assist billing and vendors.
• Support senior leadership and office operations.

Skills

Calendar management

Email management

Meetings coordination

Client interactions

Discretion

Organization

Independence

Microsoft Office

Tools

Microsoft Office

Job description

Executive Assistant (JN -082026-429651) Rockville, Maryland

Salary: USD85000 - USD120000 per year

$85,000-$120,000 | Direct Hire

Established professional services firm seeking a proactive Executive Assistant to support senior leadership and office operations. Full-time, onsite Monday-Friday, 8:30 AM-5:30 PM.

Responsibilities: Manage calendars, scheduling, email communications, meetings, client interactions, confidential records, document preparation, workflow tracking, billing support, vendor coordination, and special projects.

Requirements: 3+ years of Executive Assistant or senior administrative experience, strong Microsoft Office skills, excellent communication, discretion, organization, and ability to work independently. Professional services experience preferred.

Benefits: Health insurance, 401(k) with match, PTO, paid holidays, and professional development opportunities.