Strategic Executive Assistant & Operations Partner

Ultimate Staffing Services; Rockville (MD); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Healthcare benefits

Paid time off

Retirement plan

Job summary

Ultimate Staffing Services is seeking an Executive Assistant to support senior leadership in a fast-paced professional services environment in Rockville, MD. The role emphasizes discretion, organization, and strategic initiative execution.

The position offers a direct-hire opportunity with a competitive salary and comprehensive benefits. You will coordinate calendars, prepare reports, and drive efficiency through technology-driven processes, collaborating with cross-functional teams.

Qualifications

• 3+ years of Executive Assistant, Senior Administrative Assistant, or similar experience.
• Experience supporting senior executives in a professional, deadline-driven environment.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.

Responsibilities

• Track projects, deadlines, and action items to ensure timely completion.
• Lead project coordination across departments, aligning priorities, timelines, deliverables, and stakeholders.
• Maintain project plans, status reports, and executive dashboards for visibility into initiatives.
• Partner with leadership to manage strategies, process improvements, and priorities.
• Coordinate technology initiatives, including software implementations, upgrades, and vendor relationships.
• Act as a liaison between executives, technology providers, and cross-functional teams.
• Identify opportunities to leverage technology to improve efficiency and performance.
• Manage complex executive calendars, scheduling, and priority-setting activities.
• Oversee email communications and follow-ups on leadership's behalf.
• Coordinate meetings, travel, and special events.
• Prepare professional reports, presentations, and client-facing documents.
• Liaise with executives, clients, vendors, and external partners.
• Maintain confidential files and sensitive information with discretion.
• Assist with office operations and process improvements.
• Support document management, e-signatures, and workflow coordination.

Skills

Executive support

Time management

Communication skills

Tech-savvy

Tools

Microsoft Office Suite

Job description

Ultimate Staffing Services is seeking an Executive Assistant to support senior leadership in a fast-paced professional services environment in Rockville, MD. The role emphasizes discretion, organization, and strategic initiative execution.

The position offers a direct-hire opportunity with a competitive salary and comprehensive benefits. You will coordinate calendars, prepare reports, and drive efficiency through technology-driven processes, collaborating with cross-functional teams.