Executive Assistant

Chesapeake Search Partners; Baltimore (MD); On-site; USD 60,000 - 75,000; Full time

Job summary

Chesapeake Search Partners is partnering with a full-service commercial office furniture and workplace design firm to find an Executive Assistant to support multiple executives on the team. This is a fully onsite role in Baltimore, MD, combining traditional executive support with opportunities to contribute to special projects and broader business initiatives.

The ideal candidate is curious, eager to learn, and excited to leverage AI and emerging technology to work smarter, improve processes,

Qualifications

• 3+ years in an Executive Assistant or similar role.
• Experience with Concur and NetSuite strongly preferred.
• Experience using AI tools to improve efficiency.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication; ability to manage multiple priorities.

Responsibilities

• Provide day-to-day administrative support to the executive team.
• Coordinate internal and external meetings, agendas and spaces.
• Manage expense reporting and documentation.
• Handle confidential information with discretion and professionalism.
• Lead special projects and initiatives across the business.
• Leverage AI and technology to improve productivity and processes.

Skills

Executive support

Concur experience

NetSuite experience

AI tools

Attention to detail

Communication

Multitasking

MS Office

Tools

Concur

NetSuite

Job description

Chesapeake Search Partners is partnering with a full-service commercial office furniture and workplace design firm to find an Executive Assistant to support multiple executives on the team.

This role will combine traditional executive support with opportunities to contribute to special projects and broader business initiatives. The ideal candidate is curious, eager to learn, and excited to leverage AI and emerging technology to work smarter, improve processes, and evolve with the needs of the business.

This is a fully onsite role in Baltimore, MD.

Key Responsibilities:

Executive Support

• Provide day-to-day administrative support to the President, Vice President, and other members of the executive team
• Coordinate internal and external meetings, including agendas, materials, and meeting spaces
• Manage executive expense reporting and ensure expenses are accurately documented and submitted
• Handle confidential and sensitive information with professionalism and discretion
• Track follow-ups and action items to help keep commitments on schedule

Special Projects & Business Support

• Take ownership of special projects and initiatives on behalf of the executive team
• Conduct research, gather information, and prepare summaries and presentations
• Coordinate projects across departments and keep stakeholders informed of timelines and next steps
• Assist with company meetings, events, presentations, and other leadership initiatives
• Identify opportunities to improve administrative processes and organizational efficiency
• Support new projects and priorities as the needs of the business evolve

Technology & Continuous Improvement

• Leverage AI and emerging technologies to improve productivity, organization, and workflow
• Identify and implement tools that help the executive team and broader organization work more efficiently
• Continuously look for ways to streamline repetitive or time-consuming tasks

Qualifications:

• 3+ years of experience in an Executive Assistant, Administrative Coordinator, or similar professional support role
• Experience with Concur and NetSuite strongly preferred
• Prior experience using AI tools to improve efficiency and productivity
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities and shifting deadlines
• Proactive approach with the ability to anticipate needs and follow through independently
• Strong judgment and discretion when handling confidential information
• Proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint
• Professional, polished, and personable presence
• Resourceful problem solver who enjoys learning and figuring things out