Executive Assistant & Regulatory Admin Lead

Paycom - ATS; United States; On-site; USD 42,000 - 66,000; Full time

Job summary

Paycom - ATS seeks an Executive Assistant to support the Executive Director and facility management team with high-level administrative duties. The role requires maintaining confidential information, organizing complex calendars, and coordinating regulatory tasks to ensure timely compliance.

The successful candidate will handle documentation, oversee communications, prepare reports, and assist with meetings and committee activities, contributing to efficient operation of the facility.

Qualifications

• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities, deadlines, and records.
• Proficiency with Microsoft Office applications and electronic systems (Outlook, Word, Excel, Teams, SharePoint).
• Excellent written and verbal communication, professional interaction with staff and outside agencies.
• Strong commitment to confidentiality and discretion.

Responsibilities

• Provide administrative support to the Executive Director and facility management team.
• Maintain accurate records and regulatory documentation.
• Prepare and submit required reports and support regulatory reporting.
• Record and transcribe meeting minutes and distribute to stakeholders.
• Coordinate client admissions, discharges and related regulatory tasks.
• Communicate professionally with staff, vendors, and external agencies.

Skills

Organizational skills

Time management

Communication skills

Confidentiality

Independence

Professionalism

Tools

Microsoft Office

Outlook

Word

Excel

Teams

SharePoint

Job description

Paycom - ATS seeks an Executive Assistant to support the Executive Director and facility management team with high-level administrative duties. The role requires maintaining confidential information, organizing complex calendars, and coordinating regulatory tasks to ensure timely compliance.

The successful candidate will handle documentation, oversee communications, prepare reports, and assist with meetings and committee activities, contributing to efficient operation of the facility.