Executive Assistant to CEO: Elite Calendar & Travel Ops

Paycom - ATS; Berkley (CO); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Company 401(k) match

Paid time off (PTO)

Job summary

Paycom - ATS is seeking an Executive Administrative Assistant to support the CEO and leadership team in a fast-paced environment. You will manage the CEO's calendar, coordinate travel, prepare documents, and develop polished presentations for board and company-wide meetings.

The role requires discretion, strong communication, and meticulous attention to detail. You will interact with stakeholders across departments, ensuring confidential information is handled securely and efficiently.

Qualifications

• 5+ years of experience supporting executives, ideally at the C-suite level.
• Experience coordinating travel, expense reporting, and meeting logistics.
• Strong writing and proofreading skills, including grammar and clarity.

Responsibilities

• Manage the CEO's calendar, including scheduling and prioritizing across commitments.
• Coordinate travel arrangements and detailed itineraries.
• Prepare and submit expense reports for the CEO and leadership team.
• Draft, proofread, and format correspondence and reports for the CEO.
• Build PowerPoint presentations for meetings with charts and branding.
• Screen and route calls, mail, and routine requests.
• Schedule and coordinate leadership meetings with agendas and logistics.
• Attend meetings to record minutes and track action items to completion.
• Maintain filing systems for executive records and coordinate visitor hospitality.

Skills

Calendar management

Communication skills

Discretion

Attention to detail

Time management

Meeting coordination

Independent work

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

MS Office

PowerPoint

Outlook

SharePoint

OneDrive

AI drafting tools

Job description

Paycom - ATS is seeking an Executive Administrative Assistant to support the CEO and leadership team in a fast-paced environment. You will manage the CEO's calendar, coordinate travel, prepare documents, and develop polished presentations for board and company-wide meetings.

The role requires discretion, strong communication, and meticulous attention to detail. You will interact with stakeholders across departments, ensuring confidential information is handled securely and efficiently.