Executive Assistant to CEO - Multi-Entity Operations

Paycom - ATS; Jacksonville (FL); On-site; USD 55,000 - 90,000; Full time

Job summary

Paycom - ATS seeks an organized Executive Assistant to support the CEO across commercial real estate, facility services, and hospitality entities. You will anticipate needs, handle confidential information, and coordinate both business and personal tasks with precision.

You will manage emails, calendar, travel, and communications while supporting deal research, reporting, and project coordination across multiple entities. A proactive, self-starting approach is essential in this high-trust role.

Qualifications

• Minimum 3+ years supporting a founder, CEO, or senior executive.
• Experience in multi-entity environments preferred.
• Strong written and verbal communication with a professional demeanor.

Responsibilities

• Provide day-to-day administrative support to the CEO across multiple entities.
• Manage inbox, calendar, travel, and scheduling with high attention to detail.
• Prepare meeting agendas, recaps, and action item tracking for leadership reviews.

Skills

Executive support

Calendar management

Communication

Discretion

Self-starter

Education

High School Diploma or higher

Tools

Google Workspace

Microsoft Office

CRM tools

Project management platforms

Job description

Paycom - ATS seeks an organized Executive Assistant to support the CEO across commercial real estate, facility services, and hospitality entities. You will anticipate needs, handle confidential information, and coordinate both business and personal tasks with precision.

You will manage emails, calendar, travel, and communications while supporting deal research, reporting, and project coordination across multiple entities. A proactive, self-starting approach is essential in this high-trust role.