Executive Assistant: Proactive Ops & Payroll Lead

Longleaf Home Buyers; Augusta (GA); Hybrid; USD 48,000 - 64,000; Full time

Job summary

Longleaf Home Buyers is seeking an Executive Assistant who takes ownership, exhibits precision, and handles details without reminders. The role is hybrid now, transitioning to in-person work in Augusta, GA within 30-60 days.

Responsibilities include payroll processing, coordinating bookkeeping, managing financial records, and supporting HR and onboarding, as well as calendar and logistics management. This is an ownership role focused on proactive, leak-proof operations for leadership.

Qualifications

• Experience supporting executive leadership with precision and ownership.
• Strong organizational skills; able to manage calendars, tasks and processes.
• Experience handling payroll, vendor payments, and bookkeeping coordination.

Responsibilities

• Process payroll accurately and on time, including hours, commissions, reimbursements, and stipends.
• Coordinate bookkeeping and serve as the primary point of contact with the bookkeeper.
• Collect, organize, and maintain financial records, invoices, and receipts.
• Manage utilities and insurance for flip properties.
• Track and process vendor and contractor payments.
• Maintain organized digital systems and administrative workflows.
• Monitor designated inboxes and ensure timely follow-ups.
• Support onboarding, HR records, and hiring coordination.
• Schedule meetings, manage calendars, and handle logistics.
• Maintain Asana tasks and ensure recurring responsibilities are owned and completed.
• Provide limited, business-related administrative support to owners when needed.
• Proactive ownership rather than reactive task completion.
• Ability to think critically and outside the box to find solutions.
• Strong attention to detail and accuracy.
• Clear communication and consistent follow-through.
• Discretion and confidentiality.
• Issues are surfaced early, not after they escape.
• If a task is recurring or assigned, it is expected to be completed without reminders.

Skills

Attention to detail

Proactive problem solving

Communication

Ownership mindset

Tools

Asana

Bookkeeping software

Job description

Longleaf Home Buyers is seeking an Executive Assistant who takes ownership, exhibits precision, and handles details without reminders. The role is hybrid now, transitioning to in-person work in Augusta, GA within 30-60 days.

Responsibilities include payroll processing, coordinating bookkeeping, managing financial records, and supporting HR and onboarding, as well as calendar and logistics management. This is an ownership role focused on proactive, leak-proof operations for leadership.