ADMINISTRATIVE ASSISTANT

Longleaf Home Buyers; Augusta (GA); Hybrid; USD 48,000 - 64,000; Full time

Job summary

Longleaf Home Buyers is seeking an Executive Assistant who takes ownership, exhibits precision, and handles details without reminders. The role is hybrid now, transitioning to in-person work in Augusta, GA within 30-60 days.

Responsibilities include payroll processing, coordinating bookkeeping, managing financial records, and supporting HR and onboarding, as well as calendar and logistics management. This is an ownership role focused on proactive, leak-proof operations for leadership.

Qualifications

• Experience supporting executive leadership with precision and ownership.
• Strong organizational skills; able to manage calendars, tasks and processes.
• Experience handling payroll, vendor payments, and bookkeeping coordination.

Responsibilities

• Process payroll accurately and on time, including hours, commissions, reimbursements, and stipends.
• Coordinate bookkeeping and serve as the primary point of contact with the bookkeeper.
• Collect, organize, and maintain financial records, invoices, and receipts.
• Manage utilities and insurance for flip properties.
• Track and process vendor and contractor payments.
• Maintain organized digital systems and administrative workflows.
• Monitor designated inboxes and ensure timely follow-ups.
• Support onboarding, HR records, and hiring coordination.
• Schedule meetings, manage calendars, and handle logistics.
• Maintain Asana tasks and ensure recurring responsibilities are owned and completed.
• Provide limited, business-related administrative support to owners when needed.
• Proactive ownership rather than reactive task completion.
• Ability to think critically and outside the box to find solutions.
• Strong attention to detail and accuracy.
• Clear communication and consistent follow-through.
• Discretion and confidentiality.
• Issues are surfaced early, not after they escape.
• If a task is recurring or assigned, it is expected to be completed without reminders.

Skills

Attention to detail

Proactive problem solving

Communication

Ownership mindset

Tools

Asana

Bookkeeping software

Job description

Longleaf Home Buyers is a growing real estate investment company looking for an Executive Assistant who is a go-getter that takes pride in ownership, precision, and making sure the details are handled- without reminders.

This role is currently hybrid, with an expectation of transitioning to in-person work in Augusta, GA within the next 30-60 days. Applicants must be comfortable working in person.

This role exists to remove administrative burden from leadership by ensuring financial, operational, and coordination tasks are handled accurately, proactively, and without reminders. This is an ownership role, not a task-by-task position.

Key Responsibilities

• Process payroll accurately and on time, including hours, commissions, reimbursements, and stipends
• Coordinate bookkeeping and serve as the primary point of contact with the bookkeeper
• Collect, organize, and maintain financial records, invoices, and receipts
• Manage utilities and insurance for flip properties
• Track and process vendor and contractor payments
• Maintain organized digital systems and administrative workflows
• Monitor designated inboxes and ensure timely follow-ups
• Support onboarding, HR records, and hiring coordination
• Schedule meetings, manage calendars, and handle logistics
• Maintain Asana tasks and ensure recurring responsibilities are owned and completed
• Provide limited, business-related administrative support to owners when needed
• Proactive ownership rather than reactive task completion
• Ability to think critically and outside the box to find solutions
• Strong attention to detail and accuracy
• Clear communication and consistent follow-through
• Discretion and confidentiality
• Issues are surfaced early, not after they escape
• If a task is recurring or assigned, it is expected to be completed without reminders.

How Success Is Measured

• Leadership is freed from administrative work
• Payroll, payments, and utilities are accurate and on time
• Clean, timely handoff to bookkeeping
• Systems remain organized and trusted
• Minimal oversight required

Longleaf Home Buyers is a trusted real estate investment company serving Augusta, GA and the surrounding CSRA since 2017. We are a faith-based business built on integrity and service, committed to treating every homeowner and investor with honesty, respect, and care. Our mission is to provide fast, reliable, all-cash solutions for homeowners while offering investors access to exclusive off-market properties. We believe in creating win-win outcomes, conducting business with excellence, and making a meaningful impact in the communities we serve. Backed by a strong acquisitions and dispositions team, we handle every step of the process with professionalism, making transactions smooth and stress-free for both sellers and buyers.