Executive Operations & Finance Lead (Remote)

Level One Personnel, Inc.; Columbia (MD); Remote; USD 75,000 - 80,000; Full time

Benefits offered by this job

Pretax Medical/Dental/Vision Insurance

Paid Vacation

Paid Sick Leave

Pretax 401(k)

Bonus Opportunity

Paid Training

Growth Potential

Job summary

Level One Personnel is seeking an Executive Assistant / Operations Manager for a remote role. You will partner with the CEO as the operational and financial backbone, owning full-cycle bookkeeping for multiple entities in QuickBooks, managing reconciliations, payroll, invoicing, and compliance, while supporting onboarding and timekeeping improvements.

BA/BS in Accounting, Finance, Business or related field or 7+ years of experience required; multi-entity bookkeeping experience; strong calendar

Qualifications

• BA/BS in Accounting, Finance, Business or related field or equivalent experience (7+ years in accounting, bookkeeping, or business operations).
• Experience managing books for multiple entities in QuickBooks (multi-entity).
• Full-cycle bookkeeping including reconciliations, journal entries, intercompany transactions, budgeting, and financial reporting.

Responsibilities

• Own full-cycle bookkeeping for multiple entities in QuickBooks, including reconciliations and journal entries.
• Manage payroll, benefits, invoicing, and compliance across entities.
• Support CEO with onboarding and timekeeping modernization using cloud-based tools.
• Track commitments, prepare for meetings, and ensure nothing falls through the cracks.
• Identify growth opportunities and assist with GovWin related tasks and SDVOSB registrations.

Skills

Executive support

Calendar management

Meeting preparation

Discretion

Priority management

Education

BA/BS in Accounting, Finance, Business or related field

Tools

QuickBooks

Job description

Level One Personnel is seeking an Executive Assistant / Operations Manager for a remote role. You will partner with the CEO as the operational and financial backbone, owning full-cycle bookkeeping for multiple entities in QuickBooks, managing reconciliations, payroll, invoicing, and compliance, while supporting onboarding and timekeeping improvements.

BA/BS in Accounting, Finance, Business or related field or 7+ years of experience required; multi-entity bookkeeping experience; strong calendar