Executive Assistant / Personal Assistant

Beacon Hill; Florida; Presencial; USD 90.000 - 100.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Comprehensive benefits

Bonus

Descripción de la vacante

Beacon Hill is seeking an Executive Assistant / Personal Assistant to provide comprehensive business and personal support to senior leadership in Palm Beach, FL. This in-office role requires exceptional organization, discretion, and tech-savviness, with responsibilities spanning calendar management, travel coordination, research, and project support using AI tools.

The ideal candidate has prior experience supporting senior executives, founders, or principals and can work independently in a

Formación

• Experience supporting senior executives, founders, or principals.
• Strong calendar management, travel coordination, and organizational skills.
• Proficiency with technology and AI tools for executive research, projects, and productivity.
• Polished written and verbal communication with discretion for confidential matters.

Responsabilidades

• Manage complex calendars, meetings, and conference calls with evolving priorities.
• Coordinate business and personal travel logistics and detailed itineraries.
• Conduct research and support special projects using AI and technology tools to synthesize information.
• Organize correspondence, email, documentation, and confidential information.
• Communicate professionally with senior executives, business contacts, and personal associates, ensuring seamless coverage.

Conocimientos

Calendar management

Travel coordination

Research

AI tools

Discretion

Communication

Herramientas

AI tools

Descripción del empleo

Executive Assistant / Personal Assistant to $100K + Bonus - Join a Collaborative Executive Support Team!

Our client, a highly successful private organization, is seeking an Executive Assistant / Personal Assistant to provide comprehensive business and personal support to senior leadership. This role will manage complex scheduling and travel, conduct research, support special projects, and partner closely with an established administrative team. The ideal candidate has previous experience supporting senior executives, founders, or principals and brings exceptional organization, discretion, technology skills, and sound judgment.

• Location: Palm Beach, FL
• Work Model: In-Office
• Degree: Not Required
• Responsibilities include managing complex calendars, meetings, conference calls, and evolving priorities; coordinating business and personal travel logistics and detailed itineraries; conducting research and supporting special projects using AI and technology tools to synthesize information and improve efficiency; organizing correspondence, email, documentation, and confidential information; communicating professionally with senior executives, business contacts, and personal associates; partnering with the senior Executive Assistant and broader administrative team to ensure seamless coverage and execution; anticipating needs, resolving issues, and taking ownership of additional business and personal requests as they arise.
• The ideal candidate possesses previous Executive Assistant, Personal Assistant, or blended EA/PA experience supporting senior-level leaders; strong calendar management, travel coordination, research, and organizational skills; high proficiency with technology and AI tools for executive-level research, projects, and productivity; polished written and verbal communication skills with the discretion to handle highly confidential matters; exceptional attention to detail, follow-through, resourcefulness, and the ability to work independently; and a collaborative, adaptable approach suited to a fast-moving environment with changing priorities.

Enjoy a $90K-$100K base salary plus bonus and comprehensive benefits, along with the opportunity to earn significant responsibility within a longstanding, collaborative administrative team and gain exposure to emerging technology and AI!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information:

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.