Executive Assistant & Operations Support

ARCO Design/Build; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Industry-leading bonus program

Employee Stock Ownership Plan (ESOP)

Traditional and Roth 401k

Tuition reimbursement for associates

Scholarship for associates’ children

1-month paid sabbatical after every 5y

1-week paid volunteer leave

100% charitable match

Medical, dental, and vision insurance

Paid parental leave

Job summary

ARCO Design/Build in Austin, TX is seeking an Executive Assistant who thrives in a fast-paced, highly organized environment. You’ll support senior leaders, manage calendars and travel, prepare presentations, and coordinate cross-department communications to keep projects running smoothly.

You’ll act as a liaison, help with business planning, and own records and events from day one, while ensuring client-facing spaces and office operations stay polished and efficient.

Qualifications

• 2+ years of related experience.
• Bachelor’s Degree required.
• Excellent computer skills. Proficient in Microsoft Word and Excel.
• Bluebeam experience is a plus.
• Salesforce experience is a plus.
• Must be extremely organized and detail oriented.
• Excellent communication and customer service skills.
• Ability to work in a fast-paced environment.
• Ability to multi-task.
• Proactive management style.
• Ability to manage different personalities.

Responsibilities

• Calendar and meeting management; including scheduling and travel coordination.
• Conducting research and creating PowerPoint presentations on an as needed basis
• Manage communication and act as liaison between internal departments, Principals, and other executives
• Assist with internal business planning and assembly of departmental business plans
• General records management and document control
• Event registration and planning
• Client relations (purchasing gifts, scheduling/planning off-site events)
• Salesforce data entry, report building, and system management
• Expense reporting
• Manage relationships with the property manager to address any building announcements and/or address any office maintenance issues
• Develop office budget and manage vendor relationships and negotiations in order to stay within the budget
• Ensure proper stock of all office supplies and equipment
• Ensure office common spaces are always presentable, with a focus on client-facing spaces

Skills

Organizational skills

Communication

Multi-tasking

Proactive management

Thrives in fast-paced environment

Education

Bachelor’s Degree

Tools

Microsoft Word

Microsoft Excel

Bluebeam

Salesforce

Job description

ARCO Design/Build in Austin, TX is seeking an Executive Assistant who thrives in a fast-paced, highly organized environment. You’ll support senior leaders, manage calendars and travel, prepare presentations, and coordinate cross-department communications to keep projects running smoothly.

You’ll act as a liaison, help with business planning, and own records and events from day one, while ensuring client-facing spaces and office operations stay polished and efficient.