Strategic Executive Assistant for High-Impact Projects

ViziRecruiter,LLC.; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Industry-leading bonus program

ESOP

Traditional and Roth 401k

Tuition reimbursement for associates

Scholarship for associates’ children

1-month sabbatical after five years +$

Volunteer leave

100% charitable match

Medical, dental, and vision insurance

Paid parental leave

Job summary

ARCO/Murray in Austin, TX seeks an Executive Assistant to join a results-driven team. You’ll manage calendars, coordinate travel, prepare presentations, and support cross-department planning.

This role centers on organization, proactive problem-solving, and professional client interactions in a fast-paced construction environment. You’ll support budgeting, vendor management, records control, and event planning while leveraging Word/Excel, Salesforce, and Bluebeam.

Qualifications

• 2+ years of related experience.
• Bachelor's Degree required.
• Excellent computer skills. Proficient in Word and Excel.
• Bluebeam experience is a plus.
• Salesforce experience is a plus.
• Must be extremely organized and detail oriented.
• Excellent communication and customer service skills.
• Ability to work in a fast-paced environment.
• Ability to multi-task.
• Proactive management style.
• Ability to manage different personalities.

Responsibilities

• Calendar and meeting management; including scheduling and travel coordination.
• Conducting research and creating PowerPoint presentations on an as needed basis
• Manage communication and act as liaison between internal departments, Principals, and other executives
• Assist with internal business planning and assembly of departmental business plans
• General records management and document control
• Event registration and planning
• Client relations (purchasing gifts, scheduling/planning off-site events, etc.)
• Salesforce data entry, report building, and system management
• Expense reporting
• Manage relationships with the property manager to address any building announcements and/or address any office maintenance issues
• Develop office budget and manage vendor relationships and negotiations in order to stay within the budget
• Ensure proper stock of all office supplies and equipment
• Ensure office common spaces are always presentable, with a focus on client-facing spaces

Skills

Excellent communication

Customer service

Detail oriented

Multitasking

Proactive management

Time management

Team collaboration

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Bluebeam

Salesforce

Job description

ARCO/Murray in Austin, TX seeks an Executive Assistant to join a results-driven team. You’ll manage calendars, coordinate travel, prepare presentations, and support cross-department planning.

This role centers on organization, proactive problem-solving, and professional client interactions in a fast-paced construction environment. You’ll support budgeting, vendor management, records control, and event planning while leveraging Word/Excel, Salesforce, and Bluebeam.