Executive Assistant for a Fast-Growth Construction Team

ARCO a Family of Construction Companies; Austin (TX); On-site; USD 58,000 - 72,000; Full time

Benefits offered by this job

Performance-based bonus

ESOP

Traditional 401k

Tuition reimbursement

Scholarship for associates’ children

Sabbatical after five years

Volunteer leave

Charitable match

Medical, dental, vision insurance

Paid parental leave

Job summary

ARCO, a Family of Construction Companies, is seeking an Executive Assistant to join our Austin team. The role focuses on calendar management, travel coordination, and creating PowerPoint presentations to support executives from day one.

The ideal candidate is highly organized, detail oriented, has 2+ years of related experience, and excels in a fast-paced environment while maintaining strong communication and client service skills.

Qualifications

• 2+ years of related experience.
• Bachelor's Degree required.
• Excellent computer skills. Proficient in Word and Excel.
• Bluebeam experience is a plus.
• Salesforce experience is a plus.
• Must be extremely organized and detail oriented.
• Excellent communication and customer service skills.
• Ability to work in fast-paced environment.
• Ability to multi-task.

Responsibilities

• Manage calendars and meetings, including travel coordination.
• Research and create PowerPoint presentations as needed.
• Serve as liaison between internal departments, Principals, and executives.
• Assist with internal business planning and development of departmental plans.
• Manage records and document control.
• Coordinate event registration and planning.
• Oversee client relations (gifts, events, planning).
• Enter data in Salesforce, build reports, manage systems.
• Handle expense reporting and reimbursements.
• Coordinate with property manager on building announcements and office issues.
• Develop office budget and manage vendor relationships to stay within budget.
• Ensure stock of office supplies and maintain presentable client-facing spaces.

Skills

Calendar management

PowerPoint presentations

Communication skills

Customer service

Multi-tasking

Proactive management

Education

Bachelor's degree

Tools

Microsoft Word

Excel

Salesforce

Bluebeam

Job description

ARCO, a Family of Construction Companies, is seeking an Executive Assistant to join our Austin team. The role focuses on calendar management, travel coordination, and creating PowerPoint presentations to support executives from day one.

The ideal candidate is highly organized, detail oriented, has 2+ years of related experience, and excels in a fast-paced environment while maintaining strong communication and client service skills.