Strategic Executive Assistant & Operations Partner

ARCO Companies; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

ESOP

401k (Traditional and Roth)

Tuition reimbursement

Scholarship for associates’ children

1-month sabbatical + travel stipend

1-week paid volunteer leave

Medical, dental, and vision insurance

Paid parental leave

Job summary

ARCO Companies, a Family of Construction Companies, seeks an executive assistant in Austin to support Principals and cross-functional teams with calendar management, travel, and communications. You will build PowerPoint presentations, manage records, budgets, and vendor relations, and deliver exceptional client service in a fast-paced environment.

ARCO offers ESOP, 401k, tuition reimbursement, a sabbatical program, volunteer leave, and comprehensive benefits as part of a culture that values

Qualifications

• 2+ years of related experience.
• Bachelor's Degree required.
• Excellent computer skills. Must be proficient in Microsoft Word and Excel.
• Bluebeam experience is a plus.
• Salesforce experience is a plus.
• Must be extremely organized and detail oriented.
• Excellent communication and customer service skills
• Ability to work in fast-paced environment
• Ability to multi-task
• Proactive management style
• Ability to manage different personalities

Responsibilities

• Calendar and meeting management; including scheduling and travel coordination.
• Conducting research and creating PowerPoint presentations on an as needed basis
• Manage communication and act as liaison between internal departments, Principals, and other executives
• Assist with internal business planning and assembly of departmental business plans
• General records management and document control
• Event registration and planning
• Client relations (purchasing gifts, scheduling/planning off-site events, etc.)
• Salesforce data entry, report building, and system management
• Expense reporting
• Manage relationships with the property manager to address any building announcements and/or address any office maintenance issues
• Develop office budget and manage vendor relationships and negotiations in order to stay within the budget
• Ensure proper stock of all office supplies and equipment
• Ensure office common spaces are always presentable, with a focus on client-facing spaces

Skills

Organization

Communication

Microsoft Word

Microsoft Excel

PowerPoint

Salesforce

Bluebeam

Multitasking

Proactive management

Interpersonal skills

Education

Bachelor's degree

Tools

Salesforce

Bluebeam

PowerPoint

Job description

ARCO Companies, a Family of Construction Companies, seeks an executive assistant in Austin to support Principals and cross-functional teams with calendar management, travel, and communications. You will build PowerPoint presentations, manage records, budgets, and vendor relations, and deliver exceptional client service in a fast-paced environment.

ARCO offers ESOP, 401k, tuition reimbursement, a sabbatical program, volunteer leave, and comprehensive benefits as part of a culture that values