Executive Assistant & Office Manager to COOs

ARCO Companies; Raleigh (NC); On-site; USD 65,000 - 90,000; Full time

Job summary

ARCO Design/Build is seeking an Office Manager & Executive Assistant to the COO and CCO of our Advanced Manufacturing & Life Sciences Line of Business. You will manage calendars, travel, communications, and day-to-day operational infrastructure to enable leadership to perform at their absolute best.

You will be the first face clients, partners, and prospects see when they walk into our office, and you will own the culture, day-to-day processes, and vendor relationships that keep the operation

Qualifications

• Bachelor's degree or higher required.
• 7+ years of experience in a senior executive assistant or office management role.
• Experience managing complex multi-executive calendars and high-volume travel logistics.
• Hands-on experience managing executive expense reporting.
• Experience supporting hiring and interview coordination, including candidate-facing logistics.
• Experience managing office operations, facilities vendors, and fleet coordination.
• High proficiency in Microsoft 365; familiarity with Dynamics 365 is a strong plus.

Responsibilities

• Own the calendars of the COO and CCO; architect and manage them to align with priorities.
• Anticipate conflicts, protect focused work time, and build buffers for high-stakes engagements.
• Prepare daily and weekly briefings distilling priorities, context, and decisions.
• Gate-keep requests with professionalism and discretion.

Skills

Calendar management

Travel logistics

Executive support

Expense reporting

Hiring coordination

Microsoft 365

Dynamics 365 familiarity

Communication skills

Education

Bachelor's degree or higher

Tools

Microsoft Dynamics 365

Microsoft 365

Job description

ARCO Design/Build is seeking an Office Manager & Executive Assistant to the COO and CCO of our Advanced Manufacturing & Life Sciences Line of Business. You will manage calendars, travel, communications, and day-to-day operational infrastructure to enable leadership to perform at their absolute best.

You will be the first face clients, partners, and prospects see when they walk into our office, and you will own the culture, day-to-day processes, and vendor relationships that keep the operation