Executive Assistant

ViziRecruiter,LLC.; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Industry-leading bonus program

ESOP

Traditional and Roth 401k

Tuition reimbursement for associates

Scholarship for associates’ children

1-month sabbatical after five years +$

Volunteer leave

100% charitable match

Medical, dental, and vision insurance

Paid parental leave

Job summary

ARCO/Murray in Austin, TX seeks an Executive Assistant to join a results-driven team. You’ll manage calendars, coordinate travel, prepare presentations, and support cross-department planning.

This role centers on organization, proactive problem-solving, and professional client interactions in a fast-paced construction environment. You’ll support budgeting, vendor management, records control, and event planning while leveraging Word/Excel, Salesforce, and Bluebeam.

Qualifications

• 2+ years of related experience.
• Bachelor's Degree required.
• Excellent computer skills. Proficient in Word and Excel.
• Bluebeam experience is a plus.
• Salesforce experience is a plus.
• Must be extremely organized and detail oriented.
• Excellent communication and customer service skills.
• Ability to work in a fast-paced environment.
• Ability to multi-task.
• Proactive management style.
• Ability to manage different personalities.

Responsibilities

• Calendar and meeting management; including scheduling and travel coordination.
• Conducting research and creating PowerPoint presentations on an as needed basis
• Manage communication and act as liaison between internal departments, Principals, and other executives
• Assist with internal business planning and assembly of departmental business plans
• General records management and document control
• Event registration and planning
• Client relations (purchasing gifts, scheduling/planning off-site events, etc.)
• Salesforce data entry, report building, and system management
• Expense reporting
• Manage relationships with the property manager to address any building announcements and/or address any office maintenance issues
• Develop office budget and manage vendor relationships and negotiations in order to stay within the budget
• Ensure proper stock of all office supplies and equipment
• Ensure office common spaces are always presentable, with a focus on client-facing spaces

Skills

Excellent communication

Customer service

Detail oriented

Multitasking

Proactive management

Time management

Team collaboration

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Bluebeam

Salesforce

Job description

Introduction

At ARCO/Murray, we take our “better team, better planning, and better execution” culture seriously. But we’re not an award-winning firm just because we’re a great place to work. We’re relentless experts at what we do.

Overview

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies.

We are looking for a detail-oriented, self-reliant Executive Assistant to join our team in Austin. At ARCO, you'll have the opportunity to improve project performance and drive your own success, from day one!

WHAT WE CAN OFFER YOU

• Industry-leading performance-based bonus program


• Employee Stock Ownership Plan (ESOP)


• Traditional and Roth 401k


• Tuition reimbursement for associates


• Scholarship for associates’ children up to $28,000 per child


• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel


• 1-week paid volunteer leave each year


• 100% charitable match


• Medical, dental, and vision insurance coverage


• Paid parental leave

At ARCO, our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.

From recruiting, training, and hiring practices to selecting our subcontractors, we understand that diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country – constructing a team of experts in architecture, design, engineering, project management, and business services.

Responsibilities

• Calendar and meeting management; including scheduling and travel coordination.


• Conducting research and creating PowerPoint presentations on an as needed basis


• Manage communication and act as liaison between internal departments, Principals, and other executives


• Assist with internal business planning and assembly of departmental business plans


• General records management and document control


• Event registration and planning


• Client relations (purchasing gifts, scheduling/planning off-site events, etc.)


• Salesforce data entry, report building, and system management


• Expense reporting


• Manage relationships with the property manager to address any building announcements and/or address any office maintenance issues


• Develop office budget and manage vendor relationships and negotiations in order to stay within the budget


• Ensure proper stock of all office supplies and equipment


• Ensure office common spaces are always presentable, with a focus on client-facing spaces

Requirements

• 2+ years of related experience


• Bachelor's Degree required


• Excellent computer skills. Must be proficient in Microsoft Word and Excel


• Bluebeam experience is a plus


• Salesforce experience is a plus


• Must be extremely organized and detail oriented


• Excellent communication and customer service skills


• Ability to work in fast-paced environment


• Ability to multi-task


• Proactive management style


• Ability to manage different personalities