Executive Assistant

ARCO a Family of Construction Companies; Austin (TX); On-site; USD 58,000 - 72,000; Full time

Benefits offered by this job

Performance-based bonus

ESOP

Traditional 401k

Tuition reimbursement

Scholarship for associates’ children

Sabbatical after five years

Volunteer leave

Charitable match

Medical, dental, vision insurance

Paid parental leave

Job summary

ARCO, a Family of Construction Companies, is seeking an Executive Assistant to join our Austin team. The role focuses on calendar management, travel coordination, and creating PowerPoint presentations to support executives from day one.

The ideal candidate is highly organized, detail oriented, has 2+ years of related experience, and excels in a fast-paced environment while maintaining strong communication and client service skills.

Qualifications

• 2+ years of related experience.
• Bachelor's Degree required.
• Excellent computer skills. Proficient in Word and Excel.
• Bluebeam experience is a plus.
• Salesforce experience is a plus.
• Must be extremely organized and detail oriented.
• Excellent communication and customer service skills.
• Ability to work in fast-paced environment.
• Ability to multi-task.

Responsibilities

• Manage calendars and meetings, including travel coordination.
• Research and create PowerPoint presentations as needed.
• Serve as liaison between internal departments, Principals, and executives.
• Assist with internal business planning and development of departmental plans.
• Manage records and document control.
• Coordinate event registration and planning.
• Oversee client relations (gifts, events, planning).
• Enter data in Salesforce, build reports, manage systems.
• Handle expense reporting and reimbursements.
• Coordinate with property manager on building announcements and office issues.
• Develop office budget and manage vendor relationships to stay within budget.
• Ensure stock of office supplies and maintain presentable client-facing spaces.

Skills

Calendar management

PowerPoint presentations

Communication skills

Customer service

Multi-tasking

Proactive management

Education

Bachelor's degree

Tools

Microsoft Word

Excel

Salesforce

Bluebeam

Job description

About You

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, \"Yes!\" then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies.

About You

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, \"Yes!\" then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies. We are looking for a detail-oriented, self-reliant Executive Assistant to join our team in Austin. At ARCO, you'll have the opportunity to improve project performance and drive your own success, from day one!

A Day In The Life

• Calendar and meeting management; including scheduling and travel coordination.
• Conducting research and creating PowerPoint presentations on an as needed basis
• Manage communication and act as liaison between internal departments, Principals, and other executives
• Assist with internal business planning and assembly of departmental business plans
• General records management and document control
• Event registration and planning
• Client relations (purchasing gifts, scheduling/planning off-site events, etc.)
• Salesforce data entry, report building, and system management
• Expense reporting
• Manage relationships with the property manager to address any building announcements and/or address any office maintenance issues
• Develop office budget and manage vendor relationships and negotiations in order to stay within the budget
• Ensure proper stock of all office supplies and equipment
• Ensure office common spaces are always presentable, with a focus on client-facing spaces

Necessary Qualifications

• 2+ years of related experience
• Bachelor's Degree required
• Excellent computer skills. Must be proficient in Microsoft Word and Excel
• Bluebeam experience is a plus
• Salesforce experience is a plus
• Must be extremely organized and detail oriented
• Excellent communication and customer service skills
• Ability to work in fast-paced environment
• Ability to multi-task
• Proactive management style
• Ability to manage different personalities

What We Can Offer You

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.

• Industry-leading performance-based bonus program
• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• Paid parental leave

MAKE YOUR MOVE

We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 7,500 design-build projects nationwide. We ranked #9 on ENR’s Design-Build Firms list and #34 on ENR's Top 400 Contractors list of 2026. Most importantly, our clients like us, trust us, and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person who can make a difference at ARCO? If the answer is “Yes!” we look forward to meeting you.

LEGAL DISCLAIMER

EOE, including disability/vets