Executive Assistant & Operations Specialist

NextPath Workforce Solutions; Tampa (FL); Sur place; USD 55 000 - 60 000; Plein temps

Résumé du poste

NextPath Workforce Solutions seeks an Executive Assistant/Operations Specialist in Tampa, FL to support the Executive Director, manage schedules, HR duties, and office operations. The role requires experience with payroll, invoicing, QuickBooks, newsletters, and donor communications.

This onsite position emphasizes confidentiality, donor relations, and event coordination. The candidate should demonstrate strong writing and presentation skills, proficiency in Microsoft Office and Google

Qualifications

• Experience in payroll processing, invoicing, and supporting basic financial reporting.
• Proficiency in QuickBooks for bookkeeping and expense tracking.
• 4+ years of experience in executive assistance, office administration, or a related role.
• Skilled in newsletters, social media content, and email communications (Mailchimp preferred).
• Proficient in Microsoft Office and Google Workspace/Drive.
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail.
• Ability to work independently and collaborate with a team.
• Commitment to mission alignment and culture fit, demonstrating professionalism.

Responsabilités

• Support the Executive Director by managing schedules, communications, and travel arrangements.
• Handle general HR duties including recruitment, background screening, and maintaining personnel files.
• Manage office operations such as answering phones, greeting guests, securing confidentiality, and handling mail.
• Oversee banking logs, deposits, and accounts receivable/payable.
• Serve as the point of contact for donations and volunteers.
• Maintain and update the agency’s website and Shopify store by responding to inquiries and processing purchases.
• Develop and update personnel and agency forms as needed.
• Manage the internal Google Drive and other documentation.
• Develop and distribute monthly newsletters and mailed donor correspondence.
• Coordinate event planning and execution, including the annual gala and community outreach activities.
• Establish and maintain relationships with community partners and represent the agency at community events.

Connaissances

Payroll processing

Invoicing

Executive assistance

Office administration

Newsletter creation

Social media content

Email communications

Microsoft Office

Google Workspace

Communication

Organizational skills

Independent work

Team collaboration

Donor relations

Outils

QuickBooks

Mailchimp

Microsoft Office

Google Workspace

Shopify

Description du poste

NextPath Workforce Solutions seeks an Executive Assistant/Operations Specialist in Tampa, FL to support the Executive Director, manage schedules, HR duties, and office operations. The role requires experience with payroll, invoicing, QuickBooks, newsletters, and donor communications.

This onsite position emphasizes confidentiality, donor relations, and event coordination. The candidate should demonstrate strong writing and presentation skills, proficiency in Microsoft Office and Google